Payroll Delivery Specialist

Randstad Polska Sp. z o.o.; Kraków; Hybrid; PLN 88,000 - 105,000; Full time

Benefits offered by this job

Salary 8650 PLN gross

Flexible hours

Hybrid work

Canteen subsidy 270 PLN

OK System

Medical package

Temporary contract extension possible

Job summary

Randstad Polska Sp. z o.o. is seeking a Payroll Delivery Specialist in Kraków to ensure accurate payroll processing and compliance across markets.

You will validate payroll data, maintain documentation, and coordinate with payroll providers to resolve non-standard cases, while supporting continuous improvement. Ideal candidates have 2+ years in payroll or HR delivery, strong Excel and IT security awareness, and fluent English.

Qualifications

• University degree in Human Resources, Finance, or Business Administration (preferred).
• Minimum 2 years of experience in payroll processing (in-house or outsourced) or in Finance/HR delivery processes and systems, ideally in a multi-country or global environment.
• Good understanding of SOX, controls frameworks, data privacy, and IT security principles.
• Strong Excel skills; knowledge of SAP SuccessFactors or other HR/payroll systems is an advantage.
• Understanding of Employment Tax and Social Insurance regulatory requirements.
• Customer-oriented approach with excellent communication skills.
• Strong attention to detail and ability to manage multiple priorities with deadlines.
• Advanced (or proficient) English; additional foreign language is an asset.

Responsibilities

• Validate detailed payroll data and readiness for approval per internal controls and regulations.
• Maintain payroll documentation and share with stakeholders for accurate charges and remittances.
• Perform root cause analysis of payroll incidents and implement corrective actions.
• Test and validate changes in payroll calculations per standards.
• Coordinate with Payroll Providers on information exchange and corrections.
• Respond to payroll inquiries from employees and stakeholders.
• Identify process gaps and propose improvements for compliance and efficiency.
• Coordinate end-to-end payroll cycle timelines and delivery.
• Support onboarding of new markets or processes.

Skills

Advanced Excel

SAP SuccessFactors

SOX compliance

Data privacy & IT security

Communication skills

Detail-oriented

Multitasking

Education

University degree in HR/Finance/BA

Tools

SAP SuccessFactors

Job description

On behalf of our Client – an international corporation from the tobacco industry – we are looking for an independent, experienced specialist with knowledge of payroll and taxes for the position of Payroll Delivery Specialist.

What will your tasks involve?

• Perform detailed payroll data validation and ensure readiness for approval in line with internal controls, guidelines (SOX, GRC, GPS, Data Privacy, Info Security), and statutory regulations
• Maintain proper payroll documentation and share it with relevant stakeholders to enable accurate booking of payroll-related charges, taxes, and statutory remittances
• Perform root cause analysis of payroll incidents, and propose and implement preventive and corrective actions
• Ensure changes in payroll calculations and processes are properly tested and validated in line with internal and external standards
• Cooperate closely with Payroll Providers on a day-to-day basis (e.g., information exchange, clarifications, providing instructions, requesting and implementing corrections, and agreeing on the treatment of non-standard cases)
• Respond to payroll-related inquiries from employees, internal stakeholders, and Payroll Providers
• Identify process gaps and propose improvements to increase compliance, efficiency, and standardization
• Coordinate end-to-end payroll cycle timelines and ensure timely delivery of all activities
• Support knowledge transfer activities and onboarding of new markets or processes

What we expect from you?

• University degree in Human Resources, Finance, or Business Administration (preferred)
• Minimum 2 years of experience in in-house or outsourced payroll processing (preferred), or in Finance/HR delivery processes and systems (ideally in a multi-country or global environment)
• Good understanding of SOX, controls frameworks, data privacy, and IT security principles
• Strong technical skills – advanced Excel proficiency; knowledge of SAP SuccessFactors or other HR/payroll systems is an advantage
• Understanding of Employment Tax and Social Insurance regulatory requirements
• Customer-oriented approach with excellent communication skills
• Strong attention to detail and accuracy, combined with a proactive mindset, strong problem-solving skills, and the ability to manage multiple priorities while meeting strict deadlines
• Advanced (or proficient) English; additional foreign language is an asset

What you can expect from us?

• work in an international and well-known tobacco company
• salary starting from 8650 PLN gross per month
• benefit system (OK system, Medical package)
• funding for the canteen - 270 PLN monthly
• flexible working hours
• temporarycontract, with possibility of extention
• hybrid work (office in Cracow, Czyżyny)

Employment agency entry number 47

this job offer is intended for people over 18 years of age

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