Payroll Associate (Junior Payroll Specialist) - Nordics market

TMF Group; Katowice; Hybrid; PLN 60,000 - 80,000; Full time

Benefits offered by this job

Flexi-time

Remote/hybrid working

Private medical care

Life insurance

Multikafeteria program

Language platform access

Job summary

TMF Group in Katowice is seeking a Payroll Associate to join our payroll service team. You will manage end-to-end payroll processing for a defined client portfolio, ensuring accuracy, timeliness, and regulatory compliance while escalating complex issues to senior colleagues.

This role offers flexible hybrid working with one day per quarter in the Katowice office for integration and training, plus private medical care, life insurance, and access to our Multikafeteria and language platforms.

Qualifications

• Experience with payroll processing for international clients.
• Proficiency in English and Polish, both written and spoken.
• Strong MS Office skills, especially Excel.

Responsibilities

• Deliver end-to-end payroll processing for assigned clients, including data input, calculations, validation and reporting.
• Ensure compliance with tax, social security and labor laws and apply up-to-date controls.
• Reconcile monthly payrolls and prepare standard reports such as payslip summaries and year-end documentation.
• Maintain client documentation, payroll calendars and work instructions to support audit readiness.
• Manage routine client communication and escalate complex issues to senior team members.
• Identify opportunities for process improvement and contribute to standardization and automation.
• Support onboarding and informal training of entry level colleagues.
• Adhere to SLAs and internal controls to ensure consistent service delivery.

Skills

Payroll processing

English proficiency

Polish language

MS Office

Tools

Payroll software

HR systems

Job description

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted on our career website.

About TMF Group

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.

As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, We actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

Discover the Role

The Payroll Associate is responsible for the operational processing of payrolls for a defined portfolio of clients, primarily low-complexity accounts. The role ensures accurate, timely, and compliant payroll delivery by executing end-to-end payroll tasks independently, while escalating complex issues to senior colleagues. As a key contributor to the payroll service team, the Payroll Associate supports client satisfaction, compliance with local regulations, and continuous improvement of payroll processes. The role also acts as a point of contact for routine client queries and contributes to documentation and standardization efforts.

In this role you will be given the very flexible opportunity to work only one day per quarter from our Katowice location (for integration, process improvement and training purposes)!

Key Responsibilities

• Deliver end-to-end payroll processing for assigned clients, including data input, calculations, validation, and reporting, in accordance with local regulations and internal procedures
• Ensure compliance with statutory requirements related to tax, social security, and labor laws by applying up-to-date knowledge and following established controls
• Reconcile monthly payrolls and prepare standard reports such as payslip summaries, tax filings, and year-end documentation
• Maintain accurate and up-to-date client documentation, payroll calendars, and work instructions to support audit readiness and service continuity
• Manage routine client communication, responding to standard payroll queries and escalating complex or non-standard issues to senior team members
• Identify opportunities for process improvement and contribute to standardization and automation initiatives within the team
• Support onboarding and informal training of entry level colleagues by sharing knowledge of procedures, tools, and best practices
• Adhere to service level agreements (SLAs), quality standards, and internal controls to ensure consistent service delivery.

Key Requirements

• At least 2 years of experience in international environment (preparing calculations, reports, working in fast paced environment)
• Fluent command of written and spoken English and Polish
• Proficiency in MS Office: especially MS Excel, MS Outlook and MS Word
• Working experience with payroll/HR software will be an asset

What’s in it for you?

• Convenient central location of the office
• Flexi-time and remote/hybrid working
• An international and dynamic environment
• Private medical care
• Life insurance
• Co-financing for the Multikafeteria program (e.g. Multisport card)
• Access to a language platform with 12 different languages to learn
• Access to a mental health and well-being platform offering a variety of functionalities that will support you in caring for your well-being
• Exceptional people and atmosphere
• Christmas and occasional gifts
• Co-financing of holidays (social fund)
• Opportunity to take part in charity projects

We’re looking forward to getting to know you!