Payroll Analyst

Sotalent; Województwo mazowieckie; Hybrid; PLN 152,000 - 184,000; Full time

Job summary

Sotalent, Warsaw-based, is seeking an experienced EMEA Payroll Specialist to join a global pharma shared services hub. You will manage end-to-end payroll for European territories, interfacing with HR, Finance, and external providers to ensure accuracy and compliance.

Fluency in English is required; French proficiency is a plus. The role rewards strong analytical skills, detail-orientation, and a proactive approach to leveraging AI and technology to streamline workflows.

Qualifications

• End-to-end payroll processing experience including tax, reporting, and leave administration.
• French payroll knowledge is highly preferred.
• Fluency in English is required; French proficiency is a plus.
• Degree in Finance, Accounting, or Business.
• Experience with Workday, SAP, or ADP Celergo.
• Strong Excel and Microsoft Office skills.
• Excellent communication and customer service mindset.
• Ability to work independently in a fast-paced environment with attention to detail.
• Interest in leveraging AI or technology to improve workflow.

Responsibilities

• Oversee the full cycle of payroll delivery for European territories.
• Manage data flow into external vendor platforms and validate outputs.
• Provide expert support for time and attendance systems and employee inquiries.
• Act as a primary point of contact for external service providers like ADP to ensure SLAs are met.
• Partner with compensation and benefits teams to ensure accurate processing of savings plans and global incentives.
• Identify and lead process improvement initiatives and support the integration of payroll for new business acquisitions.
• Analyze regulatory changes to ensure payroll operations remain compliant with local labor laws.

Skills

Payroll processing

English fluency

French language proficiency

Attention to detail

Independent worker

Communication skills

AI & tech interest

Excel proficiency

Education

Finance/Accounting/Business degree

Tools

Workday

SAP

ADP Celergo

Job description

Recruitment Opportunity EMEA Payroll Specialist

My client, a leading global pharmaceutical organization dedicated to life saving medical innovations, is looking for a skilled Payroll Analyst to join their regional hub in Warsaw. This role is central to their mission of providing high quality services that support a workforce focused on improving patient lives.

As part of a sophisticated shared services team, you will manage the end to end payroll operations for assigned European territories. This is a vendor managed model where you will act as the vital link between internal stakeholders, such as HR and Finance, and external payroll providers.

Key Responsibilities

• Oversee the full cycle of payroll delivery to ensure local legal compliance and accuracy.
• Manage the flow of data into external vendor platforms and validate all outputs.
• Provide expert support for time and attendance systems and employee inquiries.
• Act as a primary point of contact for external service providers like ADP to ensure service level agreements are met.
• Partner with compensation and benefits teams to ensure accurate processing of savings plans and global incentives.
• Identify and lead process improvement initiatives and support the integration of payroll for new business acquisitions.
• Analyze regulatory changes to ensure payroll operations remain compliant with local labor laws.

Required Skills and Qualifications

• Significant experience in end to end payroll processing, including tax, reporting, and leave administration.
• Practical knowledge of French payroll processes is highly preferred.
• Fluency in English is required, while proficiency in French is a distinct advantage.
• A degree in Finance, Accounting, Business, or a related field.
• Proficiency with Workday, SAP, or ADP Celergo systems.
• Advanced Excel skills and a general comfort with the Microsoft Office suite.
• Strong communication skills and a customer service mindset.
• Ability to work independently in a fast paced environment with high attention to detail.
• An interest in using AI and technology to improve workflow efficiency.

Location and Work Model

This position is based in Warsaw. The company operates a flexible hybrid working model, typically requiring a 50 percent presence in the office and 50 percent remote work.

Compensation and Benefits

The annual base salary for this position ranges from 151,560 PLN to 183,701 PLN, depending on professional experience and skills. The company also provides a comprehensive benefits package and opportunities for incentive based bonuses.

If you are a motivated payroll professional looking to grow your career within a purpose driven, global environment, we invite you to apply. Our client values diversity and welcomes candidates who bring unique perspectives and a drive for excellence.