Ops & Vendor Analytics Builder (Hybrid—Kraków)

SpotOn; Kraków; Hybrid; PLN 109,000 - 151,000; Full time

Benefits offered by this job

Competitive pay: 9800 - 13 500 PLN/gro

Fully paid private healthcare (LuxMed)

Worksmile platform access

Subsidized meals at Kraków/Gdańsk офf

Laptop and standard equipment provided

relocation package within Poland

Job summary

SpotOn Poland is seeking a proactive operations professional to own vendor intake, contract renewals, and spend-management processes. You will collaborate across Sales, Product, Marketing, Engineering, and Finance to build scalable workflows and AI-enabled tools that improve procurement and deployment of restaurant technology.

You will design, implement, and optimize end-to-end spend workflows, generate periodic updates, and ensure processes outlast individual meetings.

Qualifications

• Fluent in English and Polish (written and verbal).
• Bachelor’s degree in Business Administration, Finance, Economics, Operations or Supply Chain Management, or related field preferred.
• 3-5 years in business operations, procurement, vendor management, or operations analysis.
• Hands-on experience with vendor intake, contract renewals, or procurement workflows.
• Experience with spend-management or procurement platforms (Ramp, Coupa, Zip, or similar) a plus.
• Experience with payments, fintech, point-of-sale, restaurant technology, field-service operations, or SaaS environments a plus.

Responsibilities

• Design and run vendor intake: sponsor, budget owner, problem, business case before a demo.
• Build contract/renewal calendar with terms, notice windows, and auto-renewals.
• Pull contracts into one view and identify spend outside.
• Support the commercial side: RFPs, evaluation scorecards, pricing benchmarks, total-cost models, negotiation prep.
• Model open purchase orders and hardware commitments; track cash outflow.
• Help stand up spend-management workflows: approvals, thresholds, timelines.
• Prepare the Partnership & Operations Manager for meetings with context and open items.
• Turn meetings into decisions and maintain a tracker of commitments.
• Build deliverables: updates, reviews, decks, with numbers traced to sources.
• Run data pulls, cost models, vendor economics, scenario comparisons.

Skills

Builder mindset

Self-starter

Ambiguity management

Influence without authority

AI proficiency

English & Polish fluency

Excel modeling

Education

Bachelor’s degree in Business Administration, Finance, Economics, Operations or Supply Chain Management

Tools

Salesforce

Jira/Confluence

BI dashboards

No-code automation

Job description

SpotOn Poland is seeking a proactive operations professional to own vendor intake, contract renewals, and spend-management processes. You will collaborate across Sales, Product, Marketing, Engineering, and Finance to build scalable workflows and AI-enabled tools that improve procurement and deployment of restaurant technology.

You will design, implement, and optimize end-to-end spend workflows, generate periodic updates, and ensure processes outlast individual meetings.