Onsite Facilities Lead - Safety, Ops & Vendor Partnerships

CBRE Group, Inc.; Województwo mazowieckie; On-site; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Private medical care

Sports card co-financing

Life insurance

Employee referral program

Professional growth opportunities

Job summary

CBRE Group, Inc. is seeking a dedicated Facilities Coordinator for onsite management of client sites. You will oversee day-to-day operations, ensure safety, and maintain high standards of workplace service while coordinating with vendors and internal stakeholders.

You will conduct site inspections, manage requests, and support business continuity and incident response. Fluency in Polish and English, plus strong organizational and communication skills, are essential to deliver a reliable,

Qualifications

• Experience in facilities coordination, facilities management, or operational support roles.
• Good understanding of facilities services and risk management principles.
• Fluent in both Polish and English.
• Strong organisational, communication, and problem-solving skills.
• Ability to manage multiple tasks and priorities effectively.
• Confidence working with vendors, contractors, and cross-functional teams.

Responsibilities

• Take ownership of day-to-day facilities operations at the site, ensuring a safe, compliant, and efficient workplace environment.
• Act as the primary point of contact for all facilities-related inquiries, issues, and requests from employees, visitors, and stakeholders.
• Coordinate service requests, maintenance activities, and workplace support services using the client’s systems and processes.
• Build and maintain strong relationships with vendors and service providers, monitoring performance, compliance, risk, and service delivery standards.
• Conduct regular site inspections to identify maintenance requirements, safety hazards, compliance concerns, and opportunities for workplace improvements.
• Oversee contractors and suppliers working on site, ensuring adherence to health and safety requirements, company policies, and contractual obligations.
• Support emergency response activities, incident management, business continuity, and workplace safety initiatives to minimise operational disruption.
• Maintain accurate facilities, compliance, vendor, and operational documentation.
• Partner with client stakeholders and internal teams to continuously improve service quality, workplace standards, and the overall employee experience.
• Identify opportunities to improve operational efficiency and bring additional suppliers under CBRE management.
• Deliver a professional front-of-house experience, including visitor management, reception support, access badge administration, meeting room coordination, and handling general enquiries.
• Ensure reception, meeting rooms, and shared spaces are maintained to a high standard and provide a welcoming environment for employees and visitors.
• Liaise closely with facilities, workplace, and security teams to ensure the smooth operation of the site and prompt resolution of issues.

Skills

Facilities coordination

Facilities management

Operational support

Polish & English

Organisational skills

Vendor management

Job description

CBRE Group, Inc. is seeking a dedicated Facilities Coordinator for onsite management of client sites. You will oversee day-to-day operations, ensure safety, and maintain high standards of workplace service while coordinating with vendors and internal stakeholders.

You will conduct site inspections, manage requests, and support business continuity and incident response. Fluency in Polish and English, plus strong organizational and communication skills, are essential to deliver a reliable,