Office Experience & Events Coordinator

Equinix, Inc.; Warszawa; On-site; PLN 98,000 - 156,000; Full time

Benefits offered by this job

Employee Assistance Program

Private Medical Insurance

Life and Accident Insurance

Annual Leaves

Job summary

Equinix, Inc. in Warsaw, Poland, is seeking a Facilities/CRE professional to manage front desk operations, events, and internal communications.

The role is on-site five days a week, with responsibilities spanning guest welcome, badge issuance, event planning, vendor management, and office communications. You will collaborate across CRE and other teams, uphold safety procedures, and help create a welcoming, efficient workplace aligned with Equinix values.

Qualifications

• Proven years of customer facing experience and hospitality background.
• Bachelor’s degree in business management preferred.
• Excellent verbal and written Polish and English.
• Ability to work on-site five days per week (Monday through Friday).
• Outstanding interpersonal and multi-tasking skills required.
• Skilled at developing personal relationships with customers, peers and business partners on all levels.

Responsibilities

• Develop and deliver internal communications that keep employees informed, engaged, and connected. Support cross‑department collaboration and promote office culture through clear, engaging messaging and events.
• Coordinate office-wide events and meetings, creating engaging and informative communications using Outlook, Viva Engage, and Office Raven.
• Ownership of onsite event planning and execution, ensuring seamless experiences for all attendees
• Create marketing materials and promotional efforts, leveraging social platforms to generate excitement
• Manage event budgets, logistics, and vendor relationships, ensuring cost‑effectiveness, contract compliance, and high service standards.
• Provide a welcoming, professional front‑of‑house experience by covering the Welcome Desk during business hours. Manage visitor check‑ins, badging, and security processes in line with company policy.
• Prioritize customer and employee safety by understanding and executing emergency response procedures.
• Support meeting room scheduling, events setup, mail and shipping, ticketing systems, and security badge distribution.
• Act as a trusted, go‑to presence in the office, fostering a welcoming and collaborative community.

Skills

Customer facing

Hospitality background

Polish language

English language

Interpersonal skills

Multi-tasking

Relationship building

Education

Bachelor's degree in business management

Tools

Outlook

Viva Engage

Office Raven

Job description

Equinix, Inc. in Warsaw, Poland, is seeking a Facilities/CRE professional to manage front desk operations, events, and internal communications.

The role is on-site five days a week, with responsibilities spanning guest welcome, badge issuance, event planning, vendor management, and office communications. You will collaborate across CRE and other teams, uphold safety procedures, and help create a welcoming, efficient workplace aligned with Equinix values.