Corporate Real Estate Associate / Welcome Desk Host

Equinix, Inc.; Warszawa; On-site; PLN 98,000 - 156,000; Full time

Benefits offered by this job

Employee Assistance Program

Private Medical Insurance

Life and Accident Insurance

Annual Leaves

Job summary

Equinix, Inc. in Warsaw, Poland, is seeking a Facilities/CRE professional to manage front desk operations, events, and internal communications.

The role is on-site five days a week, with responsibilities spanning guest welcome, badge issuance, event planning, vendor management, and office communications. You will collaborate across CRE and other teams, uphold safety procedures, and help create a welcoming, efficient workplace aligned with Equinix values.

Qualifications

• Proven years of customer facing experience and hospitality background.
• Bachelor’s degree in business management preferred.
• Excellent verbal and written Polish and English.
• Ability to work on-site five days per week (Monday through Friday).
• Outstanding interpersonal and multi-tasking skills required.
• Skilled at developing personal relationships with customers, peers and business partners on all levels.

Responsibilities

• Develop and deliver internal communications that keep employees informed, engaged, and connected. Support cross‑department collaboration and promote office culture through clear, engaging messaging and events.
• Coordinate office-wide events and meetings, creating engaging and informative communications using Outlook, Viva Engage, and Office Raven.
• Ownership of onsite event planning and execution, ensuring seamless experiences for all attendees
• Create marketing materials and promotional efforts, leveraging social platforms to generate excitement
• Manage event budgets, logistics, and vendor relationships, ensuring cost‑effectiveness, contract compliance, and high service standards.
• Provide a welcoming, professional front‑of‑house experience by covering the Welcome Desk during business hours. Manage visitor check‑ins, badging, and security processes in line with company policy.
• Prioritize customer and employee safety by understanding and executing emergency response procedures.
• Support meeting room scheduling, events setup, mail and shipping, ticketing systems, and security badge distribution.
• Act as a trusted, go‑to presence in the office, fostering a welcoming and collaborative community.

Skills

Customer facing

Hospitality background

Polish language

English language

Interpersonal skills

Multi-tasking

Relationship building

Education

Bachelor's degree in business management

Tools

Outlook

Viva Engage

Office Raven

Job description

Who are we?

Equinix is the world’s digital infrastructure company®, shortening the path to connectivity to enable the innovations that enrich our work, life and planet.

A place where bold ideas are welcomed, human connection is valued, and everyone has the opportunity to shape their future. A career at Equinix means being at the center of shaping what comes next and amplifying customer value through innovation and impact. You’ll work across teams, influence key decisions, and help shape the path forward. You’ll find belonging, purpose, and a team that welcomes you—because when you feel valued, you’re empowered to do your best work.

Treat your CRE colleagues as your customers and encourage a high trust team environment.

Responsibilities

May have oversight of catering for weekly breakfast and events including budget, menuplanningand food service quality control

Office communications & Community

• Develop and deliver internal communications that keep employees informed, engaged, and connected. Support cross‑department collaboration and promote office culture through clear, engaging messaging and events.

• Coordinate office-wide events and meetings, creating engaging and informative communications using Outlook, Viva Engage, and Office Raven

Event & Vendor Management

• Ownership of onsite event planning and execution, ensuring seamless experiences for all attendees

• Create marketing materials and promotional efforts, leveragingsocial platforms to generate excitement

• Manage event budgets, logistics, and vendor relationships, ensuring cost‑effectiveness, contract compliance, and high service standards.

Front Desk & Customer Experience

• Provide a welcoming, professional front‑of‑house experience by covering the Welcome Desk during business hours. Manage visitor check‑ins, badging, and security processes in line with company policy. Maintain a clean, organized reception area and ensure deliveries are handled appropriately. Build a positive, engaging office atmosphere through thoughtful interactions and “surprise and delight” moments.

Safety & Escalation

• Prioritize customer and employee safety by understanding and executing emergency response procedures. Act as an emergency point of contact when required and follow established escalation paths for safety, operational, or customer issues.

Operations & Efficiency

• Support meeting room scheduling, events setup, mail and shipping, ticketing systems, and security badge distribution. Respond promptly and professionally to internal and external stakeholders. Assist employees—especially new hires—with building information, policies, and CRE services, ensuring smooth handoffs to relevant teams.

Community & Collaboration

• Act as a trusted, go‑to presence in the office, fostering a welcoming and collaborative community. Communicate effectively across the CRE organization, sharing insights and information to support collective success and deliver an exceptional workplace experience aligned with Equinix values.

Qualifications

• Proven years of customer facing experience and hospitality background

• Bachelor's degree in business management preferred

• Excellent verbal and written Polish and English

• Ability to work on‑site five days per week (Monday through Friday)

• Outstanding interpersonal and multi-tasking skills required

• Skilled at developing personal relationships with customers, peers and business partners on all levels

The targeted pay range for this position in the following location is / locations are:

Poland - Warsaw Office WAO : 98,000 - 156,000 PLN / Annual

Our pay ranges reflect the minimum and maximum target for new hire pay for the full‑time position determined by role, level, and location.

The pay range shown is based on our compensation structure in place at the time of posting and may be updated periodically based on business needs.

Individual pay is based on additional factors including job‑related skills, experience, and relevant education and/or training.

The targeted pay range listed reflects the base pay only and does not include bonus, equity, or benefits. Employees are eligible for bonus, and equity may be offered depending on the position.

Equinix Benefits

As an employee, you become important to Equinix’s success. We ensure all your benefits are in line with our core values: competitive, inclusive, sustainable, connected and efficient. We keep them competitive within the current marketplace to ensure we’re providing you with the best package possible. So, wherever you are in your career and life, you’ll be able to enhance your experience and bring your whole self to work.

Employee Assistance Program: An Employee Assistance program is available to all employees.

Core Benefits - Pension: You will be enrolled in the employee capital plan or pension, known as PPK, a contributory pension scheme for you and your employer to save funds intended for withdrawal on retirement.

Private Medical Insurance: You may enroll yourself and eligible dependents in Private Medical Insurance (PMI) for greater choice, flexibility, and access to specialist care for short‑term illness or injury and so on.

Life and Accident Insurance: Equinix provides Life and Accident Insurance cover for its employees which you can enroll in.

Other Benefits and Perks - Employees have the option to select and use from a wide range of other benefits including: Annual Leaves, Flex Wallet (flexible spending account), Multi‑sport Card, Lunch Pass Card, Discount Portal, statutory allowances and reimbursements (remote working, corrective glasses reimbursement), and paid and unpaid leaves in line with local market practices and regulatory requirements.

More details on eligibility and rules for leaves are in Equinix’s HR policies.

Eligibility and contribution requirements apply to some benefits, in line with company policy.

Benefits are subject to specific plan/program or insurer terms and conditions, including changes at Equinix's discretion.

Equinix will be compliant with regulatory requirements on benefits and leaves.

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affinitve Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.

We use artificial intelligence in our hiring process. Learn more here.

This posting is for a backfill position, meaning it is to fill an existing vacancy within our organization.