Office Coordinator

Callstack.io; Wrocław; On-site; PLN 66,960 - 83,700; Full time

Benefits offered by this job

Fully-covered life insurance

Private healthcare for you & family

Multisport card / activity allowance

Wellbeing & Development Budget

Monthly lunch allowance

Flexible working hours

Remote work possibility

Cool office in Wroclaw city center

Team events & workshops

Apple hardware

Job summary

Callstack.io is seeking an Office Coordinator to maintain smooth office operations at our Wrocław HQ. You will manage guest reception, purchasing, and vendor relations while supporting HR onboarding and events.

Proficiency in Polish and fluent English are required, with strong organizational and communication skills to ensure a top-notch workplace experience. We offer a comprehensive benefits package, flexible hours, and the option for remote work, alongside a modern office in the city center

Qualifications

• Proactive and service-oriented mindset with a passion for workplace experience.
• Commitment to tasks, punctuality, and attention to detail.
• Excellent command of Polish.
• Fluent English (minimum B2).
• Strong organizational, communication, and problem-solving skills.
• Ability to work independently.

Responsibilities

• Maintain smooth office operations.
• Manage guest reception and ensure a professional environment.
• Handle office purchasing and supply requests across departments.
• Manage daily correspondence and courier services.
• Oversee office access control and credential management.
• Track and verify office equipment status.
• Build and manage vendor relations.
• Support HR onboarding and offboarding processes.
• Coordinate internal meetings, workshops, and off-site events (catering, bookings, travel).
• Support vendor invoice processing and accurate cost allocation.

Skills

Proactive

Service-oriented

Punctuality

MS Office

Google Workspace

Polish

English (B2+)

Organizational skills

Communication

Problem solving

Independent work

Tools

MS Office

Google Workspace

Job description

Salary: CoE: 6000 - 7500 PLN gross This position requires onsite availability in our Wrocław office.

Callstack supports and inspires top industry leaders in shipping better digital products and services to their users. We are a team of high-level experts in cross-platform development and consultancy. We co-create the technology, collaborate with the Meta team on setting the direction for the future growth of the React Native framework, and much more!

We are recognized in the React Native Community as contributors to Open Source projects, organizers of React Universe Conf, as well as speakers at international conferences. We also organize regular community meetups in our HQ in Wrocław, Poland.

We truly believe that you can get the best out of people when you give them a chance to participate and develop. At Callstack you are the one to decide in which area you want to grow, you’ll have an individual self-development budget to empower your competencies and gain new skills.
Our goal is to give every employee the opportunity to speak up and introduce their ideas to build the future together.

Join us and work with the TOP Silicon Valley and Fortune 500 companies in the USA!

As a Office Coordinator you will:

• Maintain smooth office operations


• Manage guest reception and ensure a professional environment


• Handle office purchasing and supply requests across departments


• Manage daily correspondence and courier services


• Oversee office access control and credential management


• Track and verify office equipment status


• Build and manage vendor relations


• Support HR onboarding and offboarding processes


• Coordinate internal meetings, workshops, and off-site events (including catering, bookings, and travel)


• Support vendor invoice processing and accurate cost allocation

You are the right candidate if you have:

• Proactive and service-oriented mindset with a passion for creating a great workplace experience.


• Commitment to tasks, punctuality, and attention to detail


• Proficiency in MS Office and Google Workspace


• Excellent command of Polish


• Fluent English (minimum B2 level)


• Strong organizational, communication, and problem-solving skills


• Ability to work independently

What we offer:

• 24 paid days off & 30 days paid sick leave for B2B contractors


• Fully-covered life insurance


• Private healthcare for you and your family


• Free access to mental health platform - Helping Hand


• Multisport Card or monthly allowance for other sports activities


• Individual Wellbeing & Development Budget


• Monthly lunch allowance


• Accounting costs refund for B2B contractors


• Flexible working hours and fully remote work possibility


• Cool office in Wrocław city center


• Magnificent team events and activities


• Company-wide workation and team building workshops


• Top-notch hardware - Apple devices