Office and HR Coordinator

Brown‑Forman Corporation; Warszawa; Vor Ort; PLN 42.000 - 72.000; Vollzeit

Zusammenfassung

Brown-Forman Corporation seeks an Office and HR Coordinator to support the Warsaw office, delivering administrative and operational assistance across office management, reception, and HR tasks.

The role includes onboarding, maintaining confidential files, coordinating facilities, and liaising with vendors, while ensuring professional engagement with employees and visitors. A 3-month probation with potential for a longer contract is stated.

Qualifikationen

• 1 year of experience in an office or HR administrative role.
• Excellent interpersonal skills to greet visitors professionally.
• Proficient in Microsoft 365 and strong organizational abilities.

Aufgaben

• Provide administrative and operational support to the HR team and Warsaw office.
• Manage office health and safety coordination, reception, and logistics.
• Handle onboarding/offboarding and maintain confidential employee files.

Kenntnisse

Interpersonal skills

Visitor greeting

Microsoft 365

Organizational skills

Integrity & confidentiality

English advanced

Polish native

Tools

Microsoft 365

Jobbeschreibung

CURRENT EMPLOYEES, CONSULTANTS, AND AGENCY PARTNERS:

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As the Office and Human Resources Coordinator, you will support the Human Resources team and the Warsaw office by providing administrative and operational support, including office management, reception & HR administration.

This is a regular position, starting with a 3-month probationary contract, followed by a 12-month fixed-term contract, with the possibility of an indefinite-term contract.

What You Can Expect

Office Administration

• Serve as the office health and safety coordinator
• Liaise with facilities management to resolve building maintenance issues.
• Manage the office supply program, ensuring that supplies are ordered and organized as needed.
• Manage daily office needs & facilities maintenance, including the management of third parties such as the cleaning service provider.
• Utilize Coupa to manage all payments related to office supplies and events.
• Car fleet daily administration and coordination

Reception

• Serve as the first point of contact for clients and visitors, staffing the front desk as needed
• Manage guest and security requirements, coordinating meeting rooms and catering as needed

HR Administration

• Support employee communication & engagement initiatives and activities
• Provide onsite orientation for new hires, which includes leading office tours and procuring onsite technology equipment
• Maintain physical employee files, following local regulations and Brown-Forman record-keeping requirements and operating with the utmost discretion and confidentiality
• Support offboarding

What You Bring to the Table

• Minimum of 1 year of experience in a similar role, an office or HR administrative role
• Excellent interpersonal skills with the ability to communicate with and greet visitors professionally
• Strong computer skills, including proficiency in Microsoft 365
• Strong organizational skills, attention to detail and the ability to manage multiple tasks simultaneously
• High degree of integrity with the ability to be objective, maintain confidentiality, and exercise sound judgment
• English (speaking and writing) - advanced; Polish - native/fluent

Who We Are

We believe great people build great brands. And we know there is Nothing Better in the Market than a career at Brown-Forman. Being a part of Brown-Forman means you will grow both personally and professionally. You will have the opportunity to solve problems, seize opportunities, and generate bold ideas. You will belong to a place where teamwork matters and where you are encouraged to bring your best self to work.

What We Offer

Total Rewards at Brown-Forman is designed to engage our people to ensure sustainable and profitable growth for generations to come. As a premium spirits company, we offer equitable pay structures for individual and company performance alongside a premium employee experience. We offer a range of premium benefits that reflect our company values and meet the needs of our diverse workforce.

#LI #jackdaniels

Requisition Type:

Employee

Management Level:

Professional

Global Job Level:

P4

Number of Openings Available:

1