Office and HR Coordinator

Brown-Forman Corporation; Polska; On-site; PLN 55,000 - 85,000; Full time

Job summary

Brown-Forman Corporation in Warsaw seeks an Office and Human Resources Coordinator to support the HR team and the Warsaw office with administrative and operational duties, including office management, reception, and HR administration.

The role begins with a 3-month probation, followed by a 12-month fixed-term contract, with potential for a permanent arrangement. The position includes coordinating facilities, guest services, onboarding, and HR records in a confidential environment.

Qualifications

• Minimum of 1 year of experience in a similar office or HR administrative role.
• Excellent interpersonal skills with ability to greet visitors professionally.
• Strong computer skills including Microsoft 365.
• Strong organizational skills with the ability to manage multiple tasks.
• High degree of integrity, discretion and confidentiality.
• Advanced English; Polish native/fluent.

Responsibilities

• Office Administration: be health and safety coordinator; liaise with facilities to resolve maintenance issues; manage office supply program; oversee daily office needs and third-party services; use Coupa for payments; administer car fleet.
• Reception: act as first point of contact at front desk; manage guest/ security needs; coordinate meeting rooms and catering.
• HR Administration: support employee communication and engagement; provide onsite orientation for new hires and procure onsite equipment; maintain physical employee files; support offboarding.

Skills

Interpersonal skills

Multitasking

Attention to detail

Discretion

Integrity

Tools

Microsoft 365

Job description

As the Office and Human Resources Coordinator, you will support the Human Resources team and the Warsaw office by providing administrative and operational support, including office management, reception & HR administration.

This is a regular position, starting with a 3-month probationary contract, followed by a 12-month fixed-term contract, with the possibility of an indefinite-term contract.

What You Can Expect

Office Administration

• Serve as the office health and safety coordinator
• Liaise with facilities management to resolve building maintenance issues.
• Manage the office supply program, ensuring that supplies are ordered and organized as needed.
• Manage daily office needs & facilities maintenance, including the management of third parties such as the cleaning service provider.
• Utilize Coupa to manage all payments related to office supplies and events.
• Car fleet daily administration and coordination.

Reception

• Serve as the first point of contact for clients and visitors, staffing the front desk as needed.
• Manage guest and security requirements, coordinating meeting rooms and catering as needed.

HR Administration

• Support employee communication & engagement initiatives and activities.
• Provide onsite orientation for new hires, which includes leading office tours and procuring onsite technology equipment.
• Maintain physical employee files, following local regulations and Brown-Forman record-keeping requirements and operating with the utmost discretion and confidentiality.
• Support offboarding.

What You Bring to the Table

• Minimum of 1 year of experience in a similar role, an office or HR administrative role.
• Excellent interpersonal skills with the ability to communicate with and greet visitors professionally.
• Strong computer skills, including proficiency in Microsoft 365.
• Strong organizational skills, attention to detail and the ability to manage multiple tasks simultaneously.
• High degree of integrity with the ability to be objective, maintain confidentiality, and exercise sound judgment.
• English (speaking and writing) - advanced; Polish - native/fluent.

Who We Are

We believe great people build great brands. And we know there is Nothing Better in the Market than a career at Brown-Forman. Being a part of Brown-Forman means you will grow both personally and professionally. You will have the opportunity to solve problems, seize opportunities, and generate bold ideas. You will belong to a place where teamwork matters and where you are encouraged to bring your best self to work.

What We Offer

Total Rewards at Brown-Forman is designed to engage our people to ensure sustainable and profitable growth for generations to come. As a premium spirits company, we offer equitable pay structures for individual and company performance alongside a premium employee experience. We offer a range of premium benefits that reflect our company values and meet the needs of our diverse workforce.

#LI #jackdaniels

Requisition Type: Employee Management Level: Professional Global Job Level: P4 Number of Openings Available: 1

Brown-Forman Corporation has been building exceptional spirits brands for more than 150 years, responsibly upholding our founding promise of "Nothing Better in the Market." Our portfolio of premium brands includes the Jack Daniels Family of Brands, Woodford Reserve, Herradura, el Jimador, Korbel, New Mix, Old Forester, The Glendronach, Glenglassaugh, Benriach, Diplomático Rum, Chambord, Gin Mare, Fords Gin, Slane, and Coopers Craft. With a team of approximately 5,400 employees worldwide, we proudly share our passion for premium beverages in more than 170 countries. Discover more about us at brown-forman.com and stay connected through LinkedIn, Instagram, and X.

Brown-Forman Corporation is committed to equality of opportunity in all aspects of employment. It is the policy of Brown-Forman Corporation to provide full and equal employment opportunities to all employees and potential employees without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status. Accommodations available upon request including an Interpreter.