Office and HR Coordinator

Brown-Forman; Warszawa; Presencial; PLN 60.000 - 90.000; Jornada completa

Descripción de la vacante

Brown-Forman in Warsaw seeks an Office and Human Resources Coordinator to support the HR team and the local office with administrative and operational duties. The role covers office management, reception duties, and HR administration.

You will start on a 3-month probation, then a 12-month fixed-term contract with a possibility of permanent employment. The position requires strong organizational skills, discretion, and fluency in English and Polish.

Formación

• Minimum of 1 year of experience in a similar office or HR administrative role.

Responsabilidades

• Provide office management and reception support, acting as first point of contact for visitors.
• Support HR administration, employee onboarding, and confidential file handling.
• Coordinate with facilities for maintenance, safety, and supplier management.

Conocimientos

Office coordination

HR administration

English proficiency

Polish proficiency

Interpersonal skills

Attention to detail

Herramientas

Microsoft 365

Descripción del empleo

As the Office and Human Resources Coordinator, you will support the Human Resources team and the Warsaw office by providing administrative and operational support, including office management, reception & HR administration.

This is a regular position, starting with a 3-month probationary contract, followed by a 12-month fixed-term contract, with the possibility of an indefinite-term contract.

What You Can Expect

Office Administration

• Serve as the office health and safety coordinator


• Liaise with facilities management to resolve building maintenance issues.


• Manage the office supply program, ensuring that supplies are ordered and organized as needed.


• Manage daily office needs & facilities maintenance, including the management of third parties such as the cleaning service provider.


• Utilize Coupa to manage all payments related to office supplies and events.


• Car fleet daily administration and coordination.

Reception

• Serve as the first point of contact for clients and visitors, staffing the front desk as needed.


• Manage guest and security requirements, coordinating meeting rooms and catering as needed.

HR Administration

• Support employee communication & engagement initiatives and activities.


• Provide onsite orientation for new hires, which includes leading office tours and procuring onsite technology equipment.


• Maintain physical employee files, following local regulations and Brown-Forman record-keeping requirements and operating with the utmost discretion and confidentiality.


• Support offboarding.

What You Bring To The Table

• Minimum of 1 year of experience in a similar role, an office or HR administrative role.


• Excellent interpersonal skills with the ability to communicate with and greet visitors professionally.


• Strong computer skills, including proficiency in Microsoft 365.


• Strong organizational skills, attention to detail and the ability to manage multiple tasks simultaneously.


• High degree of integrity with the ability to be objective, maintain confidentiality, and exercise sound judgment.


• English (speaking and writing) - advanced; Polish - native/fluent.

Who We Are

We believe great people build great brands. And we know there is Nothing Better in the Market than a career at Brown-Forman. Being a part of Brown-Forman means you will grow both personally and professionally. You will have the opportunity to solve problems, seize opportunities, and generate bold ideas. You will belong to a place where teamwork matters and where you are encouraged to bring your best self to work.

What We Offer

Total Rewards at Brown-Forman is designed to engage our people to ensure sustainable and profitable growth for generations to come. As a premium spirits company, we offer equitable pay structures for individual and company performance alongside a premium employee experience. We offer a range of premium benefits that reflect our company values and meet the needs of our diverse workforce.

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Brown-Forman Corporation is committed to equality of opportunity in all aspects of employment. It is the policy of Brown-Forman Corporation to provide full and equal employment opportunities to all employees and potential employees without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status.

Business Area: Europe, Africa, APAC Division

Function: HR

City

Warsaw

State

Country: POL

Req ID: JR-00010446