Occupancy Planner / Senior Occupancy Planner

JLL; Warszawa; Hybrid; PLN 100,000 - 160,000; Full time

Benefits offered by this job

Private healthcare

Life insurance

Employee assistance program

Cafeteria system

Job summary

JLL is seeking an Occupancy Planner or Senior Occupancy Planner to lead workplace optimization for Fortune 500 clients in a hybrid or remote capacity across EMEA. The role focuses on occupancy strategy, move sequencing, and space utilization with a strong emphasis on corporate guidelines and stakeholder collaboration.

You will develop plans, coordinate moves, and provide analytics-driven insights, requiring robust Excel expertise, AutoCAD skills, and excellent communication with executive

Qualifications

• Bachelor's degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field.
• Strategic space/occupancy planning experience in a corporate setting.
• Advanced Excel with pivot tables, VLOOKUP, and complex calculations; AutoCAD for space planning.

Responsibilities

• Develop occupancy plans and move sequencing aligned with corporate guidelines.
• Lead relationships with CRE teams, BU leadership, and project management to align plans.
• Prepare status reports and projections for annual planning horizons; track metrics.
• Educate and enforce space, policies, and standards; notify clients of exceptions.
• Partner on migration plans, facility audits, and portfolio alignment across campuses.
• Resolve planning issues from meetings; translate data into actionable insights.
• Support senior leadership with site planning strategies and construction inputs.
• Client or JLL attendance will be required.

Skills

Advanced Excel

AutoCAD

Data analysis

Executive communication

Project coordination

Education

Bachelor's degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field

Tools

Microsoft Office

PowerPoint

Job description

What this job involves:

Drive strategic occupancy planning excellence as a

What this job involves:

Drive strategic occupancy planning excellence as a Occupancy Planner or Senior Occupancy Planner with JLL, where you'll serve as a subject matter expert leading workplace optimization initiatives for Fortune 500 clients. You'll develop comprehensive occupancy strategies, sequence complex group-level and individual moves, and resolve critical planning challenges while ensuring maximum space utilization and corporate guideline compliance.

Flexible Work Environment

This role can be performed hybrid or possibly remotely in EMEA.

What your day-to-day will look like:

• Drive development of occupancy plans and move sequencing strategies, ensuring alignment with corporate guidelines while maximizing space utilization across complex client portfolios
• Foster critical relationships with Corporate Real Estate teams, Business Unit leadership, Corporate Finance, and Project Management to align planning strategies and resolve forecast discrepancies
• Prepare comprehensive project status reports on actual versus projected seat demand, assemble top-down and bottom-up projections for annual planning horizons, and track occupancy metrics at building and group levels
• Recommend, educate, and enforce space policies and standards while serving as subject matter expert on workplace programs and notifying clients of requested exceptions
• Partner with move coordination, facility management, and occupancy planning teams to develop migration plans, conduct facility audits, and ensure cross-campus portfolio strategy alignment
• Facilitate resolution of planning issues identified in customer meetings, reconcile projection discrepancies, and develop proactive solutions using occupancy metrics and industry trends
• Assist in developing site‑specific planning strategies with senior leadership, review planning approaches that drive construction projects, and support implementation initiatives
• Client or JLL attendance will be required.

Required Qualifications:

• Bachelor's degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field with strong experience in corporate environment experience
• Demonstrated experience in space/occupancy planning at strategic level with deep knowledge of corporate real estate principles and occupancy optimization strategies
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP, complex calculations) and AutoCAD capabilities for space planning, test-fits, and square footage calculations
• Excellent written and verbal communication skills with proven ability to interact effectively with executive‑level internal and external clients across organizational levels
• Strong independent work capabilities with ability to multi‑task, manage competing priorities, and adapt to dynamic team requirements while meeting critical deadlines
• Familiarity with occupancy metrics, sharing ratios, and industry occupancy trends with ability to translate complex data into actionable business insights
• Proficiency in Microsoft Office Suite with ability to consolidate data and floor plans into compelling PowerPoint presentations for diverse stakeholder audiences

Preferred Qualifications:

• Hands‑on experience with Computer‑Aided Facility Management systems for space planning and occupancy data management
• Experience with interior office renovations and understanding of space design implementation processes within corporate environments
• Track record of serving as subject matter expert and team leader within occupancy planning or corporate real estate consulting environments
• Demonstrated ability to ask strategic questions, understand underlying client needs, and develop proactive, innovative solutions for complex stakeholder requirements
• Experience supporting organizational transformation initiatives and workplace change programs within large corporate settings
• Familiarity with emerging workplace technologies, data visualization tools, and business intelligence platforms for enhanced occupancy analytics
• Min 5 Years' experience in similar roles

What you can expect from us:

• Competitive Rewards & Benefits Permanent contract after probationary period, private healthcare, cafeteria system, life insurance, and employee assistance program
• Flexible Work Environment This role can be performed hybrid or possibly remotely in EMEA countries.
• Career Development & Growth Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training.
• Stability & Recognition 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical Companies.
• Inclusive & Supportive Culture Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives.
• Global Perspective 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities.