NATO Personnel Administration Specialist

EMW; Bydgoszcz; On-site; PLN 100,000 - 140,000; Full time

Job summary

EMW is seeking a Staff Assistant (Personnel Administration) to support NATO 3NSB headquarters in Bydgoszcz, Poland. The role involves managing both military and civilian personnel records, processing documentation, and assisting in recruitment and evaluation processes.

Requires active NATO SECRET clearance, a bachelor's degree in HR or related field, and at least 5 years of HR management experience in a 300+ personnel organization. Proficiency with APMS/AMIS and English is essential.

Qualifications

• The candidate must have a currently active NATO SECRET security clearance.
• Higher University education in HR or related area with minimum 5 years post-education experience.
• Minimum 5 years HR management experience in a 300+ personnel organization.
• APMS certification for personnel roles assignments and management.
• Recent 5 years' working knowledge of APMS and AMIS.
• Valid Driver License B.

Responsibilities

• Support management of military and civil workforce program within 3NSB.
• Formulate, prepare and execute HR policies and procedures per HQ guidance.
• Advise superiors on personnel aspects of communications and plans.
• Ensure proper deployment of NSB personnel and issue admin orders for NATO ops.
• Handle in- and out-processing procedures and personal documentation checks.
• Manage APMS personnel database and issue facility access cards.
• Assist in civilian recruitment, performance and evaluation processes.
• Support military evaluation and VAT reimbursement processes.
• Support NATO HR efforts for NIC recruitment.

Skills

NATO SECRET clearance

HR management

APMS certification

AMIS experience

Supervisory/management experience

English communication

MS Office (Word, Excel, PowerPoint)

Driver License B

Education

Bachelor degree in HR/Business Admin or related

Tools

APMS

AMIS

Job description

EMW is seeking a Staff Assistant (Personnel Administration) to support NATO 3NSB headquarters in Bydgoszcz, Poland. The role involves managing both military and civilian personnel records, processing documentation, and assisting in recruitment and evaluation processes.

Requires active NATO SECRET clearance, a bachelor's degree in HR or related field, and at least 5 years of HR management experience in a 300+ personnel organization. Proficiency with APMS/AMIS and English is essential.