Meetings & Events Project Manager (Level Commensurate with Experience)

Bcd-e53600d2; Województwo mazowieckie; Hybrid; PLN 75,000 - 110,000; Full time

Benefits offered by this job

Flexible working hours

Work-from-home opportunities

Career development opportunities

Generous vacation days

Job summary

BCD Travel in Warsaw is seeking a Meetings & Events Project Manager for a hybrid role. You will oversee development, planning, and operational execution of meetings, conferences, and incentive travel projects while coordinating with clients and internal teams.

You will source venues, manage itineraries, supervise site visits, negotiate with vendors, and ensure on-time billing and post-event reconciliation. Fluent English, strong organizational skills, and pharma/life sciences event experience

Qualifications

• Fluent English language skills are imperative for client communication.
• Proficiency in Microsoft Office; experience with Cvent is a bonus.
• Strong organizational and multitasking abilities to manage multiple events.
• Excellent problem-solving and client-facing capabilities.

Responsibilities

• Source and contract venues for local and global clients.
• Coordinate travel program agendas, itineraries, and timelines.
• Conduct site inspections and follow up with budgets.
• Negotiate transportation, entertainment, and decor with vendors.
• Serve as primary client contact for program planning and execution.
• Prepare proposals, services, and post-event invoicing.

Skills

English proficiency

Organizational skills

Problem solving

Client coordination

Tools

Microsoft Office

Cvent

Job description

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Meetings & Events Project Manager (Level Commensurate with Experience)

Date: Oct 21, 2026

Location: PO, Warsaw, Office, Poland, EUROPE

Shape what's next with BCD

Meetings & Events Project Manager - Level Commensurate with Experience (Hybrid)

Full time, Warsaw, Poland (Working 2-3 days from our offices in Warsaw)

We are hiring multiple positions across our Meetings & Events team and welcome candidates with varying levels of experience. The final level and scope of responsibility will reflect your background, expertise, and demonstrated capabilities.

The Meetings & Events Project Manager is responsible for the development, planning, and overall operational execution of meetings, conferences, conventions, incentive travel programs, and special events for customers. The Meetings & Events Project Manager works on various programs simultaneously and serves as the day-to-day planning contact for each respective client. The Meetings & Events Project Manager is responsible for the day-to-day client contact and program planning functions, overseeing website development, attendee management, and final program billing.

What You'll Do

• Source and contract venues for local & global clients
• Work with client to develop, coordinate and implement travel program agendas and itineraries
• Develop and conduct site inspections as required and follow up with the site inspection notes, revised estimate budget, program itinerary, and timelines
• Negotiate and purchase ground transportation, entertainment, and decor elements via preferred vendors
• Act as the primary contact with the client , providing a consultative approach to program planning, ensuring the client has identified clear objectives for the meeting, conference, or program, and determining steps to achieve these objectives
• Prepare all documents related to the proposal, selected services, and execution
• Ensure timely post-event reconciliation, payment of vendors, and invoicing to clients

What You'll Bring

• A history of success in planning corporate meetings for a meetings management organization or travel management company, specifically with experience working with Life Sciences or Pharma Companies, where you have gained a thorough understanding of HCP-related compliance
• Highly proficient English language skills are imperative to the success of the role
• Skilled user of Microsoft Office, with experience in the use of Cvent being a bonus
• Systematic, meticulous, organized work
• You own the room and convey confidence, knowledge of best practices in meetings & events, and a professional presence as a first impression and ongoing
• Talented in managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure, and work well in a collaborative environment
• We recognize that candidates may bring different combinations of experience and strengths.

Why you’ll love working here

Join a global industry leader where curiosity drives innovation, growth is continuous, and every voice matters. At BCD, you'll have the freedom to make an impact, the support to develop your potential, and the opportunity to help shape the future of travel.

Meet BCD

BCD Travel creates connections that move people and ideas forward. Through open technology and trusted human expertise, we help companies and people navigate change, simplify complexity and make confident decisions about how and when they travel. Our intuitive digital experiences for every stakeholder power journeys that fuel success and drive progress. With 15,000+ dedicated team members serving clients in 170+ countries, BCD is shaping a more sustainable future for business travel. Industry-leading meetings and events management and a global consultancy complete our suite of solutions and services. In 2025, BCD achieved $24.4 billion in sales. For more information, visit www.bcdtravel.com.

Get to know us by exploring our career site and checking out our social media:

Flexible working hours and work-from-home or remote opportunities

Opportunities to grow your skillset and career

Work at the forefront of travel technology and help shape the future of business travel

Generous vacation days so you can rest and recharge

A compensation package that feels fair to you, including mental, physical, and financial wellbeing tools

Travel industry professional perks and discounts

An inclusive work environment where diversity is celebrated

Work From Anywhere opportunity for 60 days per year

At BCD Travel, we value you—our culture and success are defined by our people. We carefully consider a wide range of objective, gender‑neutral compensation factors, including professional background, skills, experience, and role scope.

This position is advertised across multiple European locations. The expected annual gross salary ranges by country are as follows:

• Poland: 75,000 - 110,000 PLN

The final salary offered will ultimately depend on the candidate’s qualifications, experience, and location, and will be determined in line with internal equity.

We do not request salary history and are committed to equal pay in line with the EU Pay Transparency Directive.

We’re dedicated to building a diverse, inclusive and authentic workplace.

We are committed to providing reasonable and necessary accommodations to ensure all employees can perform their roles effectively. For accommodation requests or further information, contact our Talent Acquisition department at [e-mail].