Pharma Event Planner with English and German

American Express Global Business Travel; Polska; On-site; PLN 90,000 - 140,000; Full time

Job summary

American Express Global Business Travel is seeking an experienced meeting planner for Pharma congresses with healthcare professional attendance. You will manage timelines, contracts, and supplier coordination across international programs, ensuring accuracy and client satisfaction.

Ideal candidates have 3-5 years in meeting planning, Pharma congress exposure, and fluency in English and German. A 4-year degree is preferred, with CMP designation highly regarded.

Qualifications

• 3-5 years meeting planning experience with at least 2 years supporting Pharma meetings/congress with Healthcare Professionals (HCPs) attendance of 100+ delegates.
• Pharmaceutical Congress experience required (e.g., ASCO, ESMO).
• Fluency in English and German required.
• 4-year degree preferred.
• CMP designation highly-preferred.

Responsibilities

• Complete project timeline: establish a workflow schedule with client and suppliers to facilitate timely and accurate handling of all program details.
• Use business program management system to run program from contract turn-over meeting to final bill completion.
• Handle and negotiate hotel, Congress, DMC, air and third-party contracts.
• Monitor attrition dates, cancellation policies to ensure contracted services are performed.
• Coordinate site inspections as needed and produce a detailed program itinerary.
• Assist with Congress meetings or events of high confidentiality and international scope.
• Maintain proactive communication with clients to manage expectations and happiness.
• Partner with third-party suppliers to arrange services.
• Provide accurate program forecasting and update financial systems.
• Travel to destinations worldwide up to 40%.

Skills

English fluency

German fluency

Communication

Attention to detail

Education

Bachelor's degree

CMP certification

Tools

Microsoft Word

Excel

CVENT

Job description

What You'll Do:

• Complete project timeline: establish a workflow schedule with client and suppliers to facilitate timely and accurate handling of all program details.


• Use business program management system to run program from contract turn-over meeting to final bill completion.


• Handle and negotiate any additional hotel needs, Congress needs, destination management company (DMC), air and all third-party contracts.


• Monitor attrition dates, cancellation policies to ensure contracted services are performed.


• Coordinate and possibly attend site inspections as needed.


• Coordinate all program details and produce a program itinerary / working agenda that outlines all program specifics and requirements.


• Assist with any level of Congress meeting or event including those of a sophisticated nature, large volume, high level of confidentiality, international scope, HCP attended, etc.


• Maintain proactive, positive, open line of communication with clients to ensure understanding of expectations and client happiness.


• Partner with third party suppliers to arrange their services.


• Responsible for accurate program forecasting and updating business management systems with accurate financial information as needed.


• May require travel to destinations worldwide, in support of client site inspections and/or program operations.

What We're Looking For:

• 3-5 years meeting planning experience with at least 2 years supporting Pharma meetings/congress with Healthcare Professionals (HCPs) attendance of 100+ delegates.


• Pharmaceutical Congress experience required. i.e., ASCO, ESMO, etc.


• Fluency in English and German required.


• 4-year degree preferred.


• CMP designation highly-preferred.


• Ability to work accurately and timely – to meet deadlines.


• Ability to be flexible and handle change well.


• Microsoft Word and Excel experience – Advanced level.


• Experience with meeting industry technology preferred (CVENT).


• Ability to travel by airplane, boat, rail and/or car with international travel up to 40%.

Location Poland

Location Poland

The #TeamGBT Experience Work and life:

Find your happy medium at Amex GBT.

Flexible benefits are tailored to each country and start the day you do.

These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.

Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

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