Meetings & Events Project Manager (Level Commensurate with Experience)

BCD Travel; Województwo mazowieckie; Hybrid; PLN 75.000 - 110.000; Vollzeit

Benefits dieser Stelle

Flexible hours

Remote opportunities

Career growth

Generous vacation

Wellbeing tools

Travel discounts

Inclusive culture

Work From Anywhere 60 days

Zusammenfassung

BCD Travel is hiring for a Meetings & Events Project Manager at a level commensurate with experience in Warsaw. The role oversees end-to-end planning for meetings, conferences, and events, with a hybrid work model (2-3 days in the Warsaw offices).

You will manage multiple programs, serve as day-to-day client contact, and coordinate site inspections, budgets, and post-event invoicing. Fluency in English and strong vendor management are essential.

Qualifikationen

• Experience planning corporate meetings for travel management or meetings teams.
• Experience with Life Sciences/Pharma clients and HCP compliance is a plus.
• Strong written and spoken English required.

Aufgaben

• Source and contract venues for local & global clients.
• Coordinate and implement travel program agendas and itineraries.
• Develop site inspections, budgets, and timelines.
• Negotiate ground transportation, entertainment, and decor via vendors.
• Serve as primary client contact for program planning and execution.
• Prepare documents related to proposals, services, and execution.
• Ensure post-event reconciliation, vendor payments, and invoicing.

Kenntnisse

Meetings planning

English proficiency

Polish language

Vendor management

Client communication

Budgeting

Microsoft Office

Cvent

Tools

Microsoft Office

Cvent

Jobbeschreibung

Shape What's Next With BCD

Meetings & Events Project Manager - Level Commensurate with Experience (Hybrid)

Full time, Warsaw, Poland (Working 2-3 days from our offices in Warsaw)

We are hiring multiple positions across our Meetings & Events team and welcome candidates with varying levels of experience. The final level and scope of responsibility will reflect your background, expertise, and demonstrated capabilities.

The Meetings & Events Project Manager is responsible for the development, planning, and overall operational execution of meetings, conferences, conventions, incentive travel programs, and special events for customers. The Meetings & Events Project Manager works on various programs simultaneously and serves as the day-to-day planning contact for each respective client. The Meetings & Events Project Manager is responsible for the day-to-day client contact and program planning functions, overseeing website development, attendee management, and final program billing.

What You'll Do

• Source and contract venues for local & global clients
• Work with client to develop, coordinate and implement travel program agendas and itineraries
• Develop and conduct site inspections as required and follow up with the site inspection notes, revised estimate budget, program itinerary, and timelines
• Negotiate and purchase ground transportation, entertainment, and decor elements via preferred vendors
• Act as the primary contact with the client , providing a consultative approach to program planning, ensuring the client has identified clear objectives for the meeting, conference, or program, and determining steps to achieve these objectives
• Prepare all documents related to the proposal, selected services and execution
• Ensure timely post-event reconciliation, payment of vendors, and invoicing to clients

What You'll Bring

• A history of success in planning corporate meetings for a meetings management organization or travel management company, specifically with experience working with Life Sciences or Pharma Companies, where you have gained a thorough understanding of HCP-related compliance
• Highly proficient English language skills are imperative to the success of the role
• Polish language skills preferred
• Skilled user of Microsoft Office, with experience in the use of Cvent being a bonus
• Systematic, meticulous, organized work
• You own the room and convey confidence, knowledge of best practices in meetings & events, and a professional presence as a first impression and ongoing
• Talented in managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure, and work well in a collaborative environment
• We recognize that candidates may bring different combinations of experience and strengths. If you're excited about the opportunity and believe you can make an impact, we encourage you to apply

Why you'll love working here

Join a global industry leader where curiosity drives innovation, growth is continuous, and every voice matters. At BCD, you'll have the freedom to make an impact, the support to develop your potential, and the opportunity to help shape the future of travel.

Meet BCD

BCD Travel creates connections that move people and ideas forward. Through open technology and trusted human expertise, we help companies and people navigate change, simplify complexity and make confident decisions about how and when they travel. Our intuitive digital experiences for every stakeholder power journeys that fuel success and drive progress. With 15,000+ dedicated team members serving clients in 170+ countries, BCD is shaping a more sustainable future for business travel. Industry-leading meetings and events management and a global consultancy complete our suite of solutions and services. In 2025, BCD achieved $24.4 billion in sales. For more information, visit www.bcdtravel.com.

Get to know us by exploring our career site and checking out our social media:

• Career site BCD
• https://www.linkedin.com/company/bcd-travel/
• https://www.instagram.com/bcdtravel/
• https://www.bcdtravel.com/blog/

What's In It For You

• Flexible working hours and work-from-home or remote opportunities
• Opportunities to grow your skillset and career
• Work at the forefront of travel technology and help shape the future of business travel
• Generous vacation days so you can rest and recharge
• A compensation package that feels fair to you, including mental, physical, and financial wellbeing tools
• Travel industry professional perks and discounts
• An inclusive work environment where diversity is celebrated
• Work From Anywhere opportunity for 60 days per year

At BCD Travel, we value you—our culture and success are defined by our people. We carefully consider a wide range of objective, gender‑neutral compensation factors, including professional background, skills, experience, and role scope.

This position is advertised across multiple European locations. The expected annual gross salary ranges by country are as follows:

• Poland: 75,000 - 110,000 PLN

The final salary offered will ultimately depend on the candidate’s qualifications, experience, and location, and will be determined in line with internal equity.

We do not request salary history and are committed to equal pay in line with the EU Pay Transparency Directive.

We are committed to providing reasonable and necessary accommodations to ensure all employees can perform their roles effectively. For accommodation requests or further information, contact our Talent Acquisition department at [e-mail].