Executive Legal Secretary - Warsaw

Squire Patton Boggs; Warszawa; On-site; PLN 45,000 - 60,000; Full time

Job summary

Squire Patton Boggs in Warsaw is seeking an experienced Executive Legal Secretary. The role offers an opportunity to work in a friendly team within a large international law firm, providing vital support to Partners and Associates.

Your responsibilities will include diary management, document production, and travel arrangements among others. Ideal candidates should possess at least 3 years of experience in a similar role and be proficient in Microsoft packages.

Qualifications

• At least 3 years' experience in a similar secretarial role in a law firm.
• Excellent communication skills and a positive approach.
• Ability to prioritize and balance various tasks.

Responsibilities

• Manage diaries for partners and associates.
• Produce documents and manage client onboarding.
• Book travel and process expenses.

Skills

Organised and proactive

Excellent communication

Flexible support

Initiative and minimal supervision

Prioritisation

Proficient in Microsoft packages

Job description

Executive Legal Secretary (m/f)

Location: Warsaw

Full Time

Are you an experienced Legal Secretary looking to work in a close-knit and friendly team, backed by the resources of a large international law firm? Then this could be the role for you!

Our Team

You will be working closely with our team of Legal Secretaries in Warsaw, to provide secretarial and administration support to the Partners and Associates.

Our Opportunity

In This Varied Role, No Two Days Will Be The Same! You'll Be Working Across a Number Of Practice Areas To Provide a Full Secretarial Service, Including:

• Diary management
• Document production
• Client onboarding and matter opening
• Booking local and international travel
• Processing expenses
• Printing, scanning, filing and archiving

This role will also provide some reception cover in terms of meeting and greeting guests and ensuring we are providing a top level of service to our visitors and clients.

Our Ideal Candidate

We Are Ideally Looking For You To Have At Least 3 Years' Experience Working In a Similar Secretarial Or Assistant Role In a Law Firm. To Be Successful In This Role, You Will Need To Be:

• Organised and proactive
• An excellent communicator, with a positive approach
• Flexible to support and assist your colleagues
• Able to use your initiative and work with minimal supervision
• Able to prioritise and balance various tasks
• Proficient in using all Microsoft packages

Equal Opportunity

We are an inclusive employer and aim to ensure our workforce is representative of our society. We welcome applications regardless of age, neurodiversity, disability, family or parental status, race, religion, ethnicity, sexual orientation, or gender identity and expression or other legally protected characteristics. We will make reasonable adjustments and adaptions to our recruitment process to ensure it is inclusive for anyone who wishes to apply.