Lease Administration Assistant with German

Jones Lang LaSalle Incorporated; Warszawa; Presencial; PLN 40 000 - 56 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Permanent contract

Private healthcare

Cafeteria system

Life insurance

Employee assistance program

Hybrid Warsaw Spire workspace

Resumo da oferta

Jones Lang LaSalle Incorporated in Warsaw is seeking a Lease Administration Assistant with German and another European language to support the management of a high-volume lease portfolio. You will handle invoices, cost documents, and landlord relationships under market leads.

The role focuses on data accuracy, database updates, and operating-expense reconciliations, with exposure to client communications. Requires strong MS Office skills, especially Excel, and attention to detail in a

Qualificações

• Very good German and another European language.
• Availability for at least 20 hours per week.
• Attention to detail and the ability to think clearly and precisely.
• Comfort working with invoices, numbers and structured data.
• Some experience in database management would be an asset.
• MS Office skills, especially Excel.
• A reliable, organized approach and comfort working in a client‑facing environment.

Responsabilidades

• Administrative support – collecting documents, scans and correspondence.
• Tracking invoices and documents in the dedicated tools.
• Uploading invoices and documents into the client system, local drive and SharePoint.
• Performing database updates and clean‑ups based on instruction.
• Supporting market leads with the preparation of operating‑expense reconciliation documentation.
• Helping maintain landlord and vendor records and correspondence logs.
• Light, guided exposure to client and landlord communication under the market leads' direction.

Conhecimentos

German language

Second European language

Ferramentas

MS Office

Excel

Descrição da oferta de emprego

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are looking for a LA Assistant with German and another European language for our Lease Administration.

What you’ll be part of

You’ll join the team that manages the European real estate portfolio of one of the world's largest technology companies. It’s a high-volume, facilities-driven account, so the work centres on invoices, operating‑expense reconciliations and landlord relationships rather than abstraction alone. You’ll sit alongside experienced market leads who own the complex casework across countries such as Germany, Austria, Switzerland and markets in the wider region. Client contact is part of the daily rhythm here, and you’ll get early exposure to how a major occupier's portfolio is run day to day.

Role Purpose

The objective of the role is to support the maintenance of our client’s lease and cost databases. This involves collecting and tracking portfolio information, keeping records accurate, and providing day-to-day support to the market leads who manage invoices, reconciliations and landlord relationships across the region.

What this job involves

• Administrative support – collecting documents, scans and correspondence
• Tracking invoices and documents in the dedicated tools
• Uploading invoices and documents into the client system, local drive and SharePoint
• Performing database updates and clean‑ups based on instruction
• Supporting market leads with the preparation of operating‑expense reconciliation documentation
• Helping maintain landlord and vendor records and correspondence logs
• Light, guided exposure to client and landlord communication under the market leads' direction

Qualifications

• Very good German and another European language
• Availability for at least 20 hours per week
• Attention to detail and the ability to think clearly and precisely
• Comfort working with invoices, numbers and structured data
• Some experience in database management would be an asset
• MS Office skills, especially Excel
• A reliable, organized approach and comfort working in a client‑facing environment

Benefits and perks

• Competitive Rewards & Benefits: Permanent contract, private healthcare, cafeteria system, life insurance, and employee assistance program
• Flexible Work Environment: Hybrid model in premium Warsaw Spire workspace with state‑of‑the‑art facilities and metro access
• Career Development & Growth: Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training
• Stability & Recognition: 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical Companies
• Inclusive & Supportive Culture: Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives
• Global Perspective: 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities

Location

Location: On-site –Warsaw, POL

Additional Information

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.