Lease Administration Assistant

JLL; Warszawa; On-site; PLN 61,000 - 84,000; Full time

Benefits offered by this job

Remote work from home

Office in Warsaw Spire, central Warsaw

Career development opportunities

Inclusive and supportive culture

Job summary

JLL seeks a detail-oriented assistant to support accounts/payables functions in Warsaw. You will verify and process invoices, manage documents, and produce regular reports while maintaining strict data accuracy and timeliness.

The role involves collaboration with stakeholders, database updates, and lease document analysis, with work performed under supervision and within established procedures.

Qualifications

• Bachelor’s degree in progress or equivalent professional certification.
• Proficiency in English (B2/C1) and knowledge of German is a plus.
• Basic MS Office skills including Excel and Word.
• Strong communication and analytical thinking, with attention to detail.

Responsibilities

• Invoice verification and processing.
• Reporting activities and document management.
• Database updates and lease document analysis.
• Communicate with stakeholders via email and meet KPIs for timeliness and data accuracy.
• Follow established procedures and work under supervision.

Skills

English proficiency

German language (nice to have)

MS Excel

MS Word

Communication skills

Analytical skills

Attention to detail

Team collaboration

Feedback-oriented

Education

Bachelor's degree in progress or equivalent

Tools

MS Office

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Requirements:

• Bachelors' degree/ Higher Diploma student or equivalent professional certification in progress
• English Language: - B2/C1
• Additional EMEA Language would be a plus: German
• Basic MS office skills, especially Excel and Word
• Communication skills and common courtesy
• Analytical skills, orientation to detail
• Eagerly cooperates with others
• Positive, responsible and "can do" attitude
• Open to feedback

Main responsibilities:

• Invoice verification
• Invoice processing
• Reporting activities
• Document management
• Database updates
• Lease document analysis
• Communication with stakeholders via email
• Delivers in accordance with required KPIs (100% timeliness, 98% accuracy of data 99% accuracy of ultra critical data)
• Works within established procedures under supervision.
• Uses guidelines and known approaches to solve non complex problems.

We offer:

• Civil contract (umowa zlecenie)
• Possibility to work remotely from home
• Possibility to work from our office that is located in Warsaw Spire building in the centre of Warsaw within a 5-minute walk from the Rondo Daszyńskiego metro station
• Career Development & Growth: Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training
• Stability & Recognition: 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical Companies
• Inclusive & Supportive Culture: Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives
• Global Perspective: 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities

Location:

On-site -Warsaw, POL

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.