Junior Coordinator, Account Management Services

JLL; Warszawa; Hybrid; PLN 90,000 - 120,000; Full time

Benefits offered by this job

Permanent contract

Private healthcare

Cafeteria system

Life insurance

Employee assistance program

Hybrid work model

Career development opportunities

Job summary

JLL is seeking a PMO Financial Coordinator to support the Account Project Delivery Lead in coordinating capital projects financials across EA and AME regions. You will manage PO/WO processing, track budgets, and ensure timely invoicing and reporting to uphold PMO KPIs.

You will collaborate with Project Managers, maintain data accuracy across multiple systems, and contribute to continuous improvement of reporting tools and processes within a hybrid Warsaw-based workspace.

Qualifications

• Bachelor's degree in Business, Finance, Engineering, or related field
• Strong organizational skills with the ability to manage multiple tasks under the guidance of senior colleagues
• Excellent proficiency in MS Office Tools (Excel, Word, PowerPoint, Outlook, Teams); familiarity with Smartsheets is a plus
• Outstanding attention to detail and commitment to maintaining high data quality standards
• Effective communication skills in Business English, both written and spoken, with confidence in taking meeting notes and participating in conference calls
• Client-focused mindset with a proactive, open-minded approach and willingness to challenge the status quo
• Ability to plan and execute tasks efficiently while working collaboratively within a team environment
• Interest in or exposure to international business environments, capital works, or multi-project programs is advantageous

Responsibilities

• Prepare and process Purchase Orders (POs) and Work Orders, ensuring all documentation is complete and approvals are secured
• Collaborate closely with Project Managers to track project budgets, forecast spend, and monitor Goods Receipts (GR) and Invoice Receipts (IR)
• Maintain the PO and Work Order tracker, ensuring data accuracy, completeness, and consistency across multiple systems
• Coordinate and manage the flow of financial documentation for capital projects, supporting timely and on-budget delivery
• Prepare standard reports, financial analyses, and presentation materials for regular business reviews
• Participate proactively in business review meetings, contributing insights and supporting decision-making processes
• Update and maintain multiple databases and project management systems with high attention to detail
• Support continuous improvement initiatives by assisting in the development of new reporting tools and processes

Skills

Organizational skills

Business English communication

Team collaboration

Note-taking & meeting facilitation

MS Office proficiency

Education

Bachelor's degree in Business/Finance/Engineering

Tools

MS Office

Excel

Word

PowerPoint

Outlook

Teams

Smartsheets

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Role:

The key objective of this role will be to provide support to the Account Project Delivery Lead (PDL) and PM’s with the regional coordination of the required projects Financial documents flow; (Work orders and PO’s) setting up & implementing process on the regional level. Reporting to the Account Project Delivery Lead (PDL), he/she will be expected to manage the delivery of capital projects financial accuracy in EA and AME Countries and ensure required reporting accuracy and eliminate any Risk of delay in work orders PO’s and payments to vendors to maintain our PMO Financial KPI’s. and contribute to the overall Customer Satisfaction scores .

What You’ll Do

• Prepare and process Purchase Orders (POs) and Work Orders, ensuring all documentation is complete and approvals are secured
• Collaborate closely with Project Managers to track project budgets, forecast spend, and monitor Goods Receipts (GR) and Invoice Receipts (IR)
• Maintain the PO and Work Order tracker, ensuring data accuracy, completeness, and consistency across multiple systems
• Coordinate and manage the flow of financial documentation for capital projects, supporting timely and on-budget delivery
• Prepare standard reports, financial analyses, and presentation materials for regular business reviews
• Participate proactively in business review meetings, contributing insights and supporting decision-making processes
• Update and maintain multiple databases and project management systems with high attention to detail
• Support continuous improvement initiatives by assisting in the development of new reporting tools and processes

What We’re Looking For

• Bachelor’s degree (completed or in final stage of completion) in Business, Finance, Engineering, or related field
• Strong organizational skills with the ability to manage multiple tasks under the guidance of senior colleagues
• Excellent proficiency in MS Office Tools (Excel, Word, PowerPoint, Outlook, Teams); familiarity with Smartsheets is a plus
• Outstanding attention to detail and commitment to maintaining high data quality standards
• Effective communication skills in Business English, both written and spoken, with confidence in taking meeting notes and participating in conference calls
• Client-focused mindset with a proactive, open-minded approach and willingness to challenge the status quo
• Ability to plan and execute tasks efficiently while working collaboratively within a team environment
• Interest in or exposure to international business environments, capital works, or multi-project programs is advantageous

What we offer:

• Competitive Rewards & Benefits — Permanent contract, private healthcare, cafeteria system, life insurance, and employee assistance program
• Flexible Work Environment — Hybrid model in premium Warsaw Spire workspace with state-of-the-art facilities and metro access
• Career Development & Growth — Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training
• Stability & Recognition — 78% employee recommendation rate, recognized for 18 consecutive years as one of the World’s Most Ethical Companies
• Inclusive & Supportive Culture — Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives
• Global Perspective — 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities

Location:

Remote –Warsaw, POL

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

_ JLL Privacy Notice _

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.