Lead Recruitment Administration Specialist - French speaking

Weareams; Kraków; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Growth and development opportunities

Career advancement within a global org

Employee Resource Groups (ERGs)

Volunteer day

Private medical care

Life insurance

Flexible working arrangements

Job summary

AMS is seeking an experienced Recruitment Administration Specialist with French to join a dynamic, global finance recruitment team. The role focuses on interview scheduling, stakeholder management and broad recruitment administration support across international markets.

You will coordinate complex interviews, manage changes, support assessments and contract processes, and ensure high-quality experiences for candidates and Hiring Managers in a fast-paced environment.

Qualifications

• Experience supporting interview scheduling and recruitment coordination processes.
• Experience coordinating complex interview arrangements with multiple interviewers or panels.
• Strong prioritisation and multitasking in fast-paced environments.
• Proficiency in English and French, both written and spoken.

Responsibilities

• Coordinate complex interview scheduling, including multi-stage and panel interviews with multiple stakeholders.
• Manage a high volume of scheduling changes and rescheduling requests while keeping all parties informed.
• Coordinate assessments and tests as part of recruitment, including supervised/unsupervised assessments.
• Support contract preparation and other recruitment administration activities.
• Assist requisition dispatching, workload management and allocation of activities across the team.
• Prioritise changing requirements to ensure timely progress of business-critical activities.
• Build strong relationships with candidates, recruiters and stakeholders with clear communication throughout.

Skills

Interview scheduling

Recruitment coordination

Stakeholder management

Workday

English

French

Tools

Workday

Job description

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organizations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

Start date: Q1/2027 or potentially earlier

We recognise that great talent isn’t defined by titles, but by skills and mindset.

At AMS, we’re looking for people who bring more than experience – they bring capability, curiosity, and the drive to contribute and grow with the team.

We are looking for an experienced Recruitment Administration Specialist with French to join a dedicated team supporting a leading global organisation within the financial services sector .

Our client operates across multiple international markets and has a large, diverse workforce, creating a dynamic recruitment environment with a strong focus on delivering consistent, high-quality hiring experiences across the business.

This is a fast-paced coordination role with a strong focus on interview scheduling, stakeholder management and recruitment administration . You’ll support recruitment processes involving multiple stakeholders, manage changing priorities and scheduling requirements, and help ensure a smooth experience for candidates and Hiring Managers throughout the process.

If you have experience supporting recruitment coordination or administration and enjoy working in a dynamic, stakeholder-focused environment, this could be a great next step.

Please note that the closing date for applications may be subject to change depending on business requirements.

Key Accountabilities

• Coordinate complex interview scheduling processes, including multi-stage and panel-based interviews involving multiple stakeholders.
• Proactively manage a high volume of scheduling changes and rescheduling requests, ensuring candidates and stakeholders remain informed throughout the process.
• Coordinate professional assessments and tests as part of the recruitment process, including supervised and unsupervised assessments where required.
• Support contract preparation and other recruitment administration activities.
• Support requisition dispatching, workload management and allocation of activities across the team.
• Effectively prioritise competing and changing requirements, ensuring business-critical activities are progressed in a timely manner.
• Build and maintain strong working relationships with candidates, recruiters and key stakeholders, providing clear and timely communication throughout the recruitment process.
• Maintain accurate recruitment data and ensure activities are completed in line with agreed processes and governance requirements.
• Compile weekly, monthly and quarterly reports as required.
• Support process governance, documentation, manuals and training materials.
• Provide ongoing operational support to candidates and recruitment teams.

Skills & Requirements

• Previous experience supporting interview scheduling and recruitment coordination processes is required.
• Experience managing complex interview arrangements involving multiple interviewers, stakeholders and/or panel interviews would be highly beneficial.
• Experience supporting contract preparation and/or offer management processes is desirable.
• Strong ability to prioritise and manage multiple activities simultaneously in a fast-paced and changing environment.
• High proficiency in English & French, both verbal and written.
• Experience working with recruitment systems, such as Workday, with a strong focus on data accuracy and integrity.
• Strong stakeholder and customer-service mindset, with a proactive and solutions-focused approach.
• Excellent attention to detail, communication, organisational and problem-solving skills.
• Confidence managing last-minute changes and adapting priorities while maintaining a high-quality candidate and stakeholder experience.
• Ability to work effectively both independently and as part of a dedicated recruitment team.

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions.
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
• A competitive reward and benefits package* (private medical care, life insurance, etc.)
• Flexibility in how and where you work*

*Details may vary slightly depending on your location, local labour law, etc.

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [e-mail] or make a member of our Talent Acquisition team aware at any time.