Knowledge & Learning Coordinator (Senior Admin)

EMW, Inc.; Bydgoszcz; On-site; PLN 78,000 - 100,000; Full time

Job summary

EMW, Inc. seeks a Senior Administrative Assistant in Bydgoszcz, Poland, for a mainly on-site role with a total 280-hour workload. The position starts 7 December 2026 and ends 31 December 2026, with NATO SECRET clearance required.

Tasks include knowledge management, learning coordination, and comprehensive office administration, ensuring policy adherence and efficient support across functions.

Qualifications

• NATO SECRET clearance is required.
• Higher vocational training or a secondary qualification with related experience is expected.
• Experience working in an office environment using standard office management procedures.
• Strong problem solving and adaptability.
• Excellent written and verbal communication skills.
• Proven time management and multi-tasking abilities in a dynamic setting.
• Extensive experience (3+ years) with Microsoft Office applications (Word, Excel, PowerPoint) and database use.
• SharePoint design/administration training is a plus.

Responsibilities

• Maintain a knowledge management database and contribute to policies, standards, and guidelines for knowledge management.
• Act as learning coordinator within the OE; organize learning activities and manage training records.

Skills

Office management

Time management

Communication skills

Problem solving

MS Office suite

Education

Higher vocational training in a relevant discipline

Secondary education with post-related experience

Tools

MS Excel

SharePoint

Job description

EMW, Inc. seeks a Senior Administrative Assistant in Bydgoszcz, Poland, for a mainly on-site role with a total 280-hour workload. The position starts 7 December 2026 and ends 31 December 2026, with NATO SECRET clearance required.

Tasks include knowledge management, learning coordination, and comprehensive office administration, ensuring policy adherence and efficient support across functions.