Junior Coordinator, Account Management Services

JLL; Warszawa; Hybrid; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Permanent contract

Private healthcare

Life insurance

Employee assistance program

Hybrid work model

Job summary

JLL in Warsaw seeks a Finance Support Coordinator to assist the Account Project Delivery Lead and PMs with the regional coordination of project financial documents flow, including work orders and purchase orders, and to help set up and implement processes across the region.

You will manage timely and accurate delivery of capital project financial data for EA and AME countries, track budgets, generate standard reports, and support continuous improvement of reporting tools.

Qualifications

• Bachelor's degree in Business, Finance, Engineering, or related field.
• Strong organizational skills with the ability to manage multiple tasks under supervision.
• Excellent proficiency in MS Office tools; familiarity with Smartsheets is a plus.
• Outstanding attention to detail and data quality.
• Effective communication in Business English, both written and spoken.

Responsibilities

• Prepare and process Purchase Orders (POs) and Work Orders, ensuring all documentation is complete and approvals are secured.
• Collaborate with Project Managers to track budgets, forecast spend, and monitor GR/IR.
• Maintain PO and Work Order tracker across multiple systems with high accuracy.
• Coordinate and manage the flow of financial documentation for capital projects.
• Prepare standard reports, financial analyses, and presentation materials for reviews.
• Participate in business review meetings and support decision-making.

Skills

Organizational skills

Attention to detail

Business English communication

Team collaboration

Education

Bachelor's degree in Business/Finance/Engineering

Tools

MS Office

Smartsheets

Job description

Role: The key objective of this role will be to provide support to the Account Project Delivery Lead (PDL) and PM’s with the regional coordination of the required projects Financial documents flow; (Work orders and PO’s) setting up & implementing process on the regional level. Reporting to the Account Project Delivery Lead (PDL), he/she will be expected to manage the delivery of capital projects financial accuracy in EA and AME Countries and ensure required reporting accuracy and eliminate any Risk of delay in work orders PO’s and payments to vendors to maintain our PMO Financial KPI’s. and contribute to the overall Customer Satisfaction scores .

Role: The key objective of this role will be to provide support to the Account Project Delivery Lead (PDL) and PM’s with the regional coordination of the required projects Financial documents flow; (Work orders and PO’s) setting up & implementing process on the regional level. Reporting to the Account Project Delivery Lead (PDL), he/she will be expected to manage the delivery of capital projects financial accuracy in EA and AME Countries and ensure required reporting accuracy and eliminate any Risk of delay in work orders PO’s and payments to vendors to maintain our PMO Financial KPI’s. and contribute to the overall Customer Satisfaction scores .

What You'll Do

• Prepare and process Purchase Orders (POs) and Work Orders, ensuring all documentation is complete and approvals are secured
• Collaborate closely with Project Managers to track project budgets, forecast spend, and monitor Goods Receipts (GR) and Invoice Receipts (IR)
• Maintain the PO and Work Order tracker, ensuring data accuracy, completeness, and consistency across multiple systems
• Coordinate and manage the flow of financial documentation for capital projects, supporting timely and on-budget delivery
• Prepare standard reports, financial analyses, and presentation materials for regular business reviews
• Participate proactively in business review meetings, contributing insights and supporting decision-making processes
• Update and maintain multiple databases and project management systems with high attention to detail
• Support continuous improvement initiatives by assisting in the development of new reporting tools and processes

What We're Looking For

• Bachelor's degree (completed or in final stage of completion) in Business, Finance, Engineering, or related field
• Strong organizational skills with the ability to manage multiple tasks under the guidance of senior colleagues
• Excellent proficiency in MS Office Tools (Excel, Word, PowerPoint, Outlook, Teams); familiarity with Smartsheets is a plus
• Outstanding attention to detail and commitment to maintaining high data quality standards
• Effective communication skills in Business English, both written and spoken, with confidence in taking meeting notes and participating in conference calls
• Client-focused mindset with a proactive, open-minded approach and willingness to challenge the status quo
• Ability to plan and execute tasks efficiently while working collaboratively within a team environment
• Interest in or exposure to international business environments, capital works, or multi-project programs is advantageous

What we offer

• Competitive Rewards & Benefits — Permanent contract, private healthcare, cafeteria system, life insurance, and employee assistance program
• Flexible Work Environment — Hybrid model in premium Warsaw Spire workspace with state-of-the-art facilities and metro access
• Career Development & Growth — Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training
• Stability & Recognition — 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical Companies
• Inclusive & Supportive Culture — Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives
• Global Perspective — 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities