Project Specialist

Danish Crown A/S; Kraków; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Private medical care

Lunch card

Flexible working hours

Life insurance

MyBenefit and multisport program

2 additional holiday days

Job summary

Danish Crown Global Business Services (GBS) Krakow is seeking a Project Specialist to help plan and deliver HR/IT projects. You will collaborate with PMs, leaders, and teams to manage timelines, risks, and resources, ensuring projects stay on track and align with business goals.

You will drive adoption and continuous improvement across the organization. The role requires strong communication, a proactive mindset, and experience supporting multi‑team initiatives within a transformation context.

Qualifications

• 2–4 years of experience supporting project management, PMO activities, transformation initiatives, or cross‑functional projects.
• Experience supporting projects with multiple stakeholders, workstreams, and competing priorities.
• Project Management certification such as PMP, PRINCE2, Agile, Scrum, or equivalent.
• Strong written and verbal communication skills; ability to translate plans into coordinated actions.
• Structured, proactive, and collaborative approach across functions.

Responsibilities

• Support end‑to‑end delivery of projects from initiation through closure, including charters, scope, timelines, budgets, and resources.
• Monitor progress and address issues affecting scope, schedule, or budget.
• Build relationships with sponsors, leaders, and cross‑functional teams.
• Coordinate activities across teams and run meetings, steering committees, and updates to leadership.
• Ensure alignment between business needs and delivery outputs.
• Manage project risks, issues, and dependencies; maintain governance logs.

Skills

PMO support

Stakeholder management

Cross-functional collaboration

Project planning

Workshop facilitation

Education

PMP / PRINCE2 / Agile / Scrum

Tools

PMO tools

Job description

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We are a food company owned by Danish farmers supplying high‑quality food to customers and consumers all over the world. From butchers to business developers, we’re more than 23,000 colleagues.

Danish Crown Global Business Services (GBS) in Krakow is a key part of Danish Crown’s transformation journey. We strive to be a trusted partner to the business by providing scale and standardized, efficient and effective services, thereby achieving the strategic goals of the business.

GBS and its three Centers of Excellence act as the Group Digital Transformation engine for Finance, Procurement, and Master data. Our Operational teams provide global services for Finance, Procurement, Master data, HR, and IT with the ambition to further move up the value chain and expand its service portfolio.

Passion is our protein, and by supporting each other every step of the way - from high potential programs and sustainability certifications to embracing diversity - we’re moving towards the same goal.

Better food. Brighter future

Project Specialist

Area of Responsibility

As People & Culture Project Specialist, you will join the global People & Culture (P&C) organization responsible for developing and managing the HR/IT project portfolio roadmap. Your primary focus will be to lead and support the planning and delivery of projects across the organization. This role is responsible for supporting project execution from initiation through implementation, ensuring projects are delivered on time, within scope, within budget, and aligned to business objectives.

As Project Specialist, you will partner with Project Managers, cross‑functional teams, leaders, and stakeholders to manage timelines, risks, resources, governance, and change activities while maintaining clear communication and accountability throughout the project lifecycle.

This role requires strong project delivery capability, stakeholder management, structured problem‑solving, and the ability to operate effectively in a dynamic transformation environment.

You will work closely with Employee Experience and Process Excellence Specialists to ensure successful adoption of processes and technologies, delivering meaningful value through seamless and engaging experiences for managers and employees worldwide.

This is a unique opportunity to play a central role in a global transformation journey, helping define and embed employee experience and solution adoption across the organization.

More specifically, you will be responsible for:

• Supporting and/or leading end‑to‑end delivery of projects from initiation through closure, by developing project charters, scope documents, timelines, workplans, budgets, and resource plans, and by defining milestones, deliverables, dependencies, and critical paths to ensure successful execution. All in adherence to chosen project management methodologies, tools, and governance frameworks.
• Monitoring project progress and supporting identification and follow‑up on issues affecting scope, schedule, or budget.
• Building strong working relationships with project sponsors, business leaders, and cross‑functional teams.
• Act as primary contact for project stakeholders to coordinate activities across multiple teams and facilitation of project meetings, working sessions, steering committees, and decision‑making forums and provision of clear and timely updates to leadership and stakeholders.
• Ensure alignment between business needs & delivery outputs
• Management of project risks, issues, assumptions, and dependencies by maintaining logs, tracking actions, and escalating where appropriate through project governance channels.
• Tracking progress against KPIs, milestones, budget, and project outcomes.
• Clarification of roles, responsibilities, and deliverables across stakeholders and project teams.
• Helping identify blockers and supporting collaboration across teams to maintain project momentum.
• Supporting implementation planning, stakeholder readiness, and adoption activities where needed.
• Supporting transition and handover of project outcomes into operational ownership.
• Capturing lessons learned and best practices following project completion.
• Contributing to continuous improvement of project delivery standards, templates, governance, and ways of working within the PMO.
• Supporting capability building within P&C through collaboration, documentation, and continuous development of project management tools and best practices.
• Execute solution adoption and global process standardization in a consistent, compliant and efficient set‑up; ensuring the AI agenda is included in the deliverables.
• Supporting review of existing processes and systems, gathering feedback, analysing trends, and helping identify opportunities for improvement.
• Ad hoc administrative and communication tasks for management.

Who Are You?

You are a project professional with experience supporting project delivery, change initiatives, or transformation activities in a structured and collaborative environment. You understand that communication, stakeholder alignment, and employee adoption are important contributors to successful project outcomes.

You bring a structured, organized, and proactive approach and are comfortable collaborating with stakeholders across different teams and functions.

• Apply project management tools and frameworks to support delivery of cross‑functional initiatives.
• Build strong working relationships and collaborate effectively across stakeholders and teams.
• Support project implementation and change activities that enable adoption of HR/IT solutions.
• Facilitate interviews, workshops, and co‑creation sessions to uncover insights and develop solutions.
• Support pilots, gather feedback, track outcomes, and contribute to continuous improvement before broader rollout.
• Coordinate multiple tasks, deadlines, and stakeholders in a structured and organized way.

You Have:

• 2–4 years of experience supporting project management, PMO activities, transformation initiatives, or cross‑functional projects.
• Experience supporting projects with multiple stakeholders, workstreams, and competing priorities.
• Experience working within a PMO, Transformation Office, HR, or business project environment is an advantage.
• Project Management certification such as Project Management Institute PMP, PRINCE2, Agile, Scrum, or equivalent.
• Strong written and verbal communication skills.
• Ability to translate plans into coordinated actions and follow through on deliverables.
• A clear and effective communication style, with the ability to simplify complexity. Strong collaboration and stakeholder management skills with the ability to work effectively across functions and levels of the organization.

We offer:

• Private medical care together with dental care
• Edenred lunch card
• Flexible working hours (50% home, 50% office)
• Life insurance
• MyBenefit and multisport program
• 2 additional holiday days benefits
• Events, integrations for employees

We review applications on an ongoing basis and will close the search once the right candidate has been identified.

We look forward to hearing from you!

We encourage all qualified candidates — regardless of gender identity, age, ethnicity, disability, religion, sexual orientation or background — to apply. What matters is your talent, leadership, and ability to drive impact.