Junior Administration Specialist

Demant Polska; Szczecin; Hybrid; PLN 60,000 - 75,000; Full time

Benefits offered by this job

Learning opportunities

Hybrid work option

Private medical care

Insurance

Sport card

Job summary

Demant Polska is seeking a proactive Junior Administration Specialist in Szczecin to support day-to-day office operations and coordinate administrative processes. You will ensure a welcoming environment for employees and visitors while collaborating with internal and external partners.

The role offers full-time employment in an international setting with opportunities for growth, and occasional work-from-home options.

Qualifications

• Experience in administration, office support, or customer service, preferably in an international environment.
• Strong organizational and planning abilities.
• Valid driving license.
• Proficient English communication, both written and spoken.
• Customer-oriented and people-friendly attitude.
• Ability to manage multiple tasks and priorities.

Responsibilities

• Provide administrative support for employees and guests.
• Handle tasks related to the company vehicle fleet maintenance.
• Arrange business travels for employees.
• Handle incoming phone calls.
• Coordinate inbound and outbound correspondence and post.
• Support office supplies and procurement processes.
• Assist in organizing company events and initiatives.
• Update company information and prepare internal announcements.
• Maintain a well-functioning office with external facility service providers.
• Participate in various administrative projects and tasks.

Skills

Organizational skills

English communication

Customer service

Microsoft Office

Multitasking

Driving license

Tools

Microsoft Office

Job description

We are looking for a proactive and well-organized Junior Administration Specialist to join our Administration Team in Szczecin. In this role, you will support the smooth day-to-day operation of our office, coordinate administrative processes, and ensure a welcoming and professional environment for employees and visitors. This is an excellent opportunity for someone who enjoys working with people, has strong organizational skills, and would like to develop their career in administration.

• Support a dynamic international workplace and collaborate with employees, guests, and external partners
• Develop your organizational skills and gain experience in a wide range of administrative processes

Working with us, You will receive:

• Full-time work agreement in an international organization
• Learning and development opportunities adapted to your needs and supporting your growth
• Work in an office in the Szczecin City Center with occasional option to work from home
• Benefits package including social benefits (private medical health care, insurance, sport card, etc.)
• Scandinavian culture – informal, focused on equality, independence, open dialog, and work-life balance

What tasks are waiting for you?

• Provide administrative support for employees and guests
• Handle tasks related to the company vehicle fleet maintenance
• Arrange business travels for employees
• Handle incoming phone calls
• Coordinate incoming and outgoing correspondence and post
• Support office supplies and office materials procurement processes
• Assist in organizing company events and initiatives
• Update company information and prepare internal announcements
• Help maintain a well-functioning office environment, including cooperation with external facility service providers (such as catering, transportation, hotels, and insurance providers)
• Participate in various administrative projects and tasks as assigned

Requirements

• Have previous experience in administration, office support, customer service, or a similar role (ideally in an international environment)
• Have strong organizational and planning skills
• Hold a valid driving license
• Communicate effectively in English, both written and spoken
• Are customer-oriented and enjoy working with people
• Can effectively manage multiple tasks and priorities
• Are proficient in Microsoft Office applications
• Are reliable, proactive, and eager to learn

#Demant_Poland