Junior Administration & Workplace Specialist

CD Projekt; Warszawa; On-site; PLN 69,000 - 96,000; Full time

Benefits offered by this job

Medical healthcare

Life insurance

Annual cancer screenings

Mental health support

Sports card

Welcome pack

Training & courses

Cafeteria benefits

Childcare support

Gifts and swag

Job summary

SmartRecruiters, Inc. is seeking a Junior Administration & Workplace Specialist to own and optimize our Warsaw office operations. You will manage day-to-day functions, coordinate vendors, and support space logistics to keep our offices efficient and comfortable.

The role requires at least 1 year in office administration, strong organization, and Polish and English communication. On-site in Warsaw, with opportunities to contribute to multiple locations in Poland.

Qualifications

• Minimum 1 year of experience in office administration or workplace operations.
• Strong organizational and multitasking skills with high attention to detail.
• Proactive, solution-oriented approach to daily office challenges.
• Polish and English proficiency (spoken and written; English at B2 level or higher).
• Willingness to work primarily on-site in Warsaw.

Responsibilities

• Handling day-to-day office operations to ensure a smooth and efficient work environment.
• Managing office supplies and equipment, including furniture, stationery, and kitchen supplies.
• Coordinating with external vendors (cleaning services, catering, technical support).
• Supervising office maintenance, renovations, and reorganization projects.
• Supporting office space logistics, including seating plans and office moves.
• Sourcing offers and negotiating terms with suppliers to ensure cost-effective services.
• Support with contracts and ensuring proper documentation.
• Processing administrative invoices and reconciling company credit card expenses.
• Implementing and maintaining internal office procedures.
• Supporting internal communication.
• Support with organizing internal and external meetings and company events.
• Support office space arrangements and minor renovation or reorganization projects.
• Support operations in Kraków and Wrocław working areas, including vendor coordination.

Skills

MS Office

Jira

Tools

Jira

Job description

Junior Administration & Workplace Specialist

• Full-time
• Priority: P1
• Project: Studio
• Hub: Warsaw
• Seniority: Junior

To create revolutionary, story-driven RPGs which go straight to the hearts of gamers — this is our mission. Want to dive deeper into our company’s culture? Explore our social media and check out our YouTube channel and Beyond the Game Blog where we share behind-the-scenes insights and stories direct from our team members!

Our Administration team is looking for a Junior Administration & Workplace Specialist who’s ready to take ownership of how our offices function and feel.

We manage our Warsaw HQ and coworking spaces in Kraków and Wrocław. Our goal? To create an office environment that supports focus, comfort, and collaboration - while also making everyday things just work smoothly. From coffee machines and canteens to office design and renovation projects, we’re here to make sure everyone has what they need to do their best work.

Love the idea of blending practical logistics with creative workspace design? You might be exactly who we’re looking for.

Daily Responsibilities

• Handling day-to-day office operations to ensure a smooth and efficient work environment,
• Managing office supplies and equipment, including furniture, stationery, and kitchen supplies,
• Coordinating with external vendors (cleaning services, catering, technical support),
• Supervising office maintenance, renovations, and reorganization projects,
• Supporting office space logistics, including seating plans and office moves,
• Sourcing offers and negotiating terms with suppliers to ensure cost-effective services,
• Support with contracts and ensuring proper documentation,
• Processing administrative invoices and reconciling company credit card expenses,
• Implementing and maintaining internal office procedures,
• Supporting internal communication,
• Support with organizing internal and external meetings and company events,
• Support office space arrangements and minor renovation or reorganization projects,
• Support operations in Kraków and Wrocław working areas, including vendor coordination.

Requirements

• Minimum 1 year of experience in office administration or workplace operations,
• Strong organizational and multitasking skills with high attention to detail,
• Proactive, solution-oriented approach to daily office challenges,
• Knowledge of MS Office,
• Experience with Jira or similar ticketing/workflow systems is a plus,
• Very good communication skills and professional attitude,
• Polish and English proficiency (spoken and written; English at B2 level or higher),
• Willingness to work primarily on-site in Warsaw.

Nice to Have

• Familiarity with Jira or similar tools,
• Experience supporting multi-location offices.

Benefits

• In-office full-time capacityfromWarsaw.
• Private medical healthcare — a selection of medical plans with dental care and unlimited rehabilitation to choose from, which are also accessible for your partner and relatives.
• Life insurance — comprehensive pension and insurance plans to protect you and your loved ones.
• Annual screenings for cancer prevention covered by the company.
• Psychological and psychiatrist care — free mental health support and various well-being initiatives.
• Sports card — gain access to a wide number of sporting and fitness facilities across the city.
• Menstrual leave — employees who menstruate can take one extra day off when experiencing period pain.
• RED Parents Network — support for working parents, including childcare benefits, and family-friendly events.
• RED Summer Camp for Kids — a fun summer program for children aged 5–12, majoritively paid by the company.
• A welcome pack filled with goodies — to help you feel right at home once you join the team.
• Trainings, lectures, and courses — workshops and trainings for each employee, knowledge-sharing initiatives, online tutorials, and e-learning classes are all available. There’s always something to learn!
• REDs have access to the cafeteria platform through which they can receive subscription benefits, additional medical packages or vouchers and codes to shops, cinemas, and public transport reimbursement.
• Gifts for newborn rebels and regular chances to nab some cool swag!

Social Activities & Life in the Office

• Dog-friendly office — dog owner? Bring your pooch with you and look after them while working! There’s always a furry friend or two to meet at the studio.
• Social events — we host regular gatherings at the studio where we can all unwind, play games, and just have some fun together.
• Healthy selections — canteens.
• Truly international working environment — a chance to meet and work with a diverse selection of people from all around the world.
• A designated space for your bicycle, as well as bicycle repair equipment and showers available whenever you need them.
• An onsite, well-equipped gym with a climbing wall, daily Gym Assistant support, and yoga and boxing classes.
• No dress-code — we like to keep it casual.

Estimated pay range for this position:

6 200 – 8 600 PLN gross monthly.
Final offers are dependent on job-related factors like experience and qualifications.