Office Assistant

TiVo Corporation; Warszawa; On-site; PLN 50,000 - 70,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

Xperi in Warszawa (Poland) is seeking a friendly and proactive Receptionist to greet visitors, manage front-desk activities and support daily office operations. You will liaise with suppliers, coordinate deliveries, and keep meeting rooms organized while ensuring a welcoming environment.

The role requires native Polish and fluent English, solid MS Office skills, and strong organizational abilities. Previous front desk experience is welcome but not mandatory, with a hybrid work setup available.

Qualifications

• Native-level Polish and fluent English.
• Proficiency in MS Office.

Responsibilities

• Greet visitors, clients and guests in a professional manner.
• Liaise with suppliers, external service providers and office management.
• Report facility and maintenance issues and monitor timely resolution.
• Handle incoming and outgoing correspondence and coordinate courier/postal services.
• Book and prepare meeting rooms, arrange refreshments and catering.

Skills

Polish

English

MS Office

Tools

MS Office

Job description

Xperi invents, develops and delivers technologies that create extraordinary experiences at home and on the go for millions of people around the world. Powering billions of consumer electronics, connected cars and digital content titles, we make entertainment more immersive, driving more intelligent and every interaction seamlessly personalized through our renowned consumer brands: DTS®, HD Radio™ and TiVo®.

Xperi (NYSE: XPER) is a publicly traded technology company headquartered in San Jose, CA with employees across North America, Europe and Asia. Come join a thriving team where you can play an integral role in shaping the future of entertainment technology.

Reception

Greeting and assisting visitors, clients, and guests in a professional manner while ensuring their comfort and providing positive visitor experience.

Liaising with suppliers, external service providers, and office building management.

Reporting facility and maintenance issues and monitoring timely resolution.

Handling incoming and outgoing correspondence, coordinating courier and postal services.

Booking and preparing meeting rooms, arranging refreshments and catering for meetings.

Office Administration & Operations

Ordering office and kitchen supplies, ensuring adequate stock levels.

Updating and maintaining office records, systems, and reception access databases (e.g., employee badge records, employee and contractor seating plans, access to external procurement platforms, etc.).

Assisting in the organization of office events, including obtaining quotations, placing orders, and coordinating deliveries.

Ability to create a welcoming and professional office environment, ensuring that all visitors, clients, and guests feel comfortable, valued, and well supported.

Strong organizational skills, including effective work planning, prioritization, and adaptability to changing circumstances.

Efficient use of company budgets and resources.

Proven problem-solving ability, with a proactive approach to identifying and recommending solutions.

High level of initiative, accountability, and commitment to seeing tasks through to completion.

Native-level Polish and fluent English.

Proficiency in MS Office.

Nice to Have

Previous reception or front desk experience is welcome but not required.

Life @ Xperi:

At Xperi, we value People, Customers, Performance and Innovation. We are dedicated to creating a workplace where all employees have a voice and sense of belonging, feel safe and valued, and are acknowledged for how their unique differences contribute to organizational culture and business outcomes.

Our employees and their families are important to us, and our comprehensive pay, stock and benefits programs reflect that. Xperi supports personal well-being, builds financial security and enables employees to share in our collective success.

Rewards include:

• Competitive compensation (salary, equity and bonuses) and comprehensive benefits designed to foster work-life balance, care for your health, protect your finances and help you save and invest for the future.
• Generous paid time away from work, including flexible time off, holidays and sick time, health and wellness initiatives, and a charitable match program to help you give back to your community.
• Great perks, which vary by location and can be site-specific: employee discounts, transportation reimbursements, subsidized cafes and fitness facilities.
• A flexible, hybrid work environment combining the best of in-office collaboration and community-building along with the benefits of working from home.