Receptionist

Michael Page; Warszawa; On-site; PLN 56,000 - 89,000; Full time

Job summary

Michael Page in Warsaw is seeking a proactive Receptionist to be the first point of contact for guests, partners, and staff, ensuring a professional and welcoming office atmosphere.

You will manage the reception area, support a range of administrative tasks, coordinate office supplies and meeting spaces, handle mail and deliveries, and assist with invoice processing and expense administration to keep daily operations running smoothly.

Qualifications

• 2-3 years of experience in receptionist/front desk/office support or similar.
• Professional fluency in English and Polish, with excellent verbal and written skills.
• Strong organizational skills and attention to detail; ability to manage tasks independently.
• Confident using standard office technology and quickly learning new tools.

Responsibilities

• Welcome guests and visitors, ensuring a friendly and professional first impression.
• Manage the reception area and maintain meeting rooms and common spaces to a high standard.
• Coordinate office supplies, groceries, and other materials, while liaising with vendors and service providers.
• Support employees with ad hoc administrative and operational requests.
• Handle incoming and outgoing mail, courier deliveries, and packages.
• Assist with invoice processing and expense administration in collaboration with the finance team.

Skills

Bilingual English/Polish

Organizational skills

Communication skills

Tools

Google Workspace

Slack

Zoom

Workday

Job description

• praca stacjonarna
• kontrakt B2B via Michael Page/umowa o pracę

About Our Client

Dla naszego klienta z sektora finansowego poszukujemy osoby na stanowisko Recepcjonisty/Recepcjonistki, która będzie pierwszym punktem kontaktu dla gości, partnerów biznesowych oraz pracowników firmy.

Job Description

For our client, a leading international investment and financial services organization, we are looking for a Receptionist who will play a key role in ensuring the smooth day-to-day operation of the office and delivering an exceptional experience to employees, guests, and business partners.

As the first point of contact, you will be responsible for creating a professional and welcoming environment while supporting a variety of administrative and office management activities.

Key Responsibilities:

• Welcome guests and visitors, ensuring a friendly and professional first impression.
• Manage the reception area and maintain meeting rooms and common spaces to a high standard.
• Coordinate office supplies, groceries, and other materials, while liaising with external vendors and service providers.
• Support employees with ad hoc administrative and operational requests.
• Handle incoming and outgoing mail, courier deliveries, and packages.
• Assist with invoice processing and expense administration, working closely with internal stakeholders and the finance team.
• Contribute to the efficient day-to-day operations of a dynamic and professional office environment.

Working Hours: Monday to Friday, 8:30 AM to 4:30 PM, with occasional flexibility required depending on business needs.

The Successful Applicant

We are seeking a proactive, approachable, and highly organized professional who takes pride in delivering outstanding service and creating a welcoming office environment. The ideal candidate enjoys supporting others, thrives in a dynamic workplace, and is known for their reliability, attention to detail, and ability to stay one step ahead.

Required Qualifications:

• 2-3 years of experience in a receptionist, front desk, office support, or other customer-facing role.
• Professional fluency in both English and Polish, with excellent verbal and written communication skills.
• Strong organizational skills, attention to detail, and the ability to manage tasks independently.
• Confidence using standard office technology, with the ability to quickly learn new systems and tools.

Preferred Qualifications:

• Previous experience in an international or multicultural environment, ideally within financial services or another fast-paced industry.
• Ability to work effectively within a small team and adapt to a variety of responsibilities as business needs evolve.
• Experience supporting meetings, events, visitor management, or executive coordination.
• Familiarity with tools such as Google Workspace, Slack, Workday, and Zoom.

What's on Offer

• The opportunity to work in a dynamic and international environment, based in a modern Warsaw office and connected to a global network of professionals.
• A varied and engaging role with exposure to a wide range of business activities and stakeholders.
• Opportunities for professional growth and development within the role and the broader organization.
• A collaborative, supportive, and non-hierarchical culture where teamwork and knowledge sharing are highly valued.
• An inclusive workplace that embraces diversity and values different backgrounds, experiences, and perspectives.
• A competitive compensation package aligned with experience, skills, and market standards.
• A comprehensive benefits package supporting employee wellbeing, work-life balance, and professional development, including paid time off, parental leave, wellness initiatives, flexible working arrangements, and learning opportunities.