Hybrid Learning & Development Coordinator | Training Admin

Aon plc; Kraków; Hybrid; PLN 55,000 - 90,000; Full time

Job summary

Aon plc is seeking a Learning & Development Specialist in Kraków to organize and support training programs for employees. You will coordinate sessions, registrations, onboarding activities, and maintain training data and reports, working closely with employees, managers, and external providers.

The role operates in a hybrid model (50/50) with a focus on end-to-end training administration and process improvements across Talent Development.

Qualifications

• 1–2 years in training administration or HR operations.
• Familiarity with vendor management and financial processes (e.g., settlements, purchase orders).
• Organizational skills with the ability to manage multiple tasks and deadlines.
• Attention to detail in data entry, reporting, and documentation.
• Clear and professional written and verbal communication in English and Polish.
• Proactive customer service orientation and responsiveness to employee inquiries.
• Experience with LMS platforms and SharePoint is an advantage.

Responsibilities

• Manage logistics for all training sessions (room booking, materials, technical setup).
• Coordinate vendor communication and scheduling.
• Handle training registrations and maintain participant records.
• Prepare invitations, reminders, and confirmations.
• Collect and analyze post-training feedback for reporting purposes.
• Manage mailbox inquiries and provide timely responses to employees.
• Support onboarding and induction activities.
• Process settlements and ensure timely financial reconciliation.

Skills

Training administration

Vendor management

MS Office Suite

LMS platforms

SharePoint

Communication in English & Polish

Data reporting

Customer service

Tools

Excel

Outlook

PowerPoint

Job description

Aon plc is seeking a Learning & Development Specialist in Kraków to organize and support training programs for employees. You will coordinate sessions, registrations, onboarding activities, and maintain training data and reports, working closely with employees, managers, and external providers.

The role operates in a hybrid model (50/50) with a focus on end-to-end training administration and process improvements across Talent Development.