HRIS Implementation Project Manager

Yassir; Warszawa; On-site; PLN 180,000 - 280,000; Full time

Job summary

Yassir in Warsaw seeks an experienced HRIS Project Manager to lead end-to-end HRIS implementations and optimization across HR, IT, Finance, and Payroll. You will drive projects from planning to post-go-live support, ensuring timely delivery within scope and budget.

You will coordinate requirements, vendor partnerships, data migration, testing, change management, and stakeholder communications, delivering reliable HR technology solutions and strong adoption across the organization.

Qualifications

• Bachelor's degree in a related field (Business Admin, HR, IS, CS, PM) preferred.
• 5+ years of project management experience in HRIS projects.
• Proven experience leading full HRIS implementations.
• Strong understanding of HR processes across the employee lifecycle.

Responsibilities

• Lead end-to-end HRIS projects from planning through post-go-live support.
• Develop project plans, timelines, milestones, and risk mitigation.
• Manage scope, dependencies, risks, issues, and changes.
• Coordinate data migration, integrations, testing (UAT), and deployment.
• Drive stakeholder engagement and manage expectations.
• Develop and execute change management and training plans.
• Maintain governance, reporting, and project artifacts.

Skills

Project management

HR processes

Stakeholder mgmt

Change management

Cross-functional

Data migration

UAT coordination

Education

Bachelor's degree in related field

Job description

We are seeking an experienced HRIS Project Manager to lead the end-to-end implementation and optimization of Human Resources Information Systems (HRIS). The successful candidate will partner with HR, IT, Payroll, Finance, and business stakeholders to deliver HR technology projects on time, within scope, and within budget while ensuring successful adoption across the organization.

This role requires a strong understanding of HR processes, HR technology, project management methodologies, change management, and stakeholder management.

Responsibilities

Project Management

• Lead end-to-end HRIS implementation projects from planning through post-go-live support
• Develop project plans, timelines, milestones, resource plans, and risk mitigation strategies
• Manage project scope, dependencies, risks, issues, and change requests
• Monitor project progress and communicate status updates to leadership and key stakeholders
• Ensure projects are delivered on time, within budget, and according to quality standards

HRIS Implementation

• Gather and document business requirements from HR, Payroll, Finance, IT, and business stakeholders
• Work closely with HRIS vendors and implementation partners throughout the implementation lifecycle
• Configure and validate HRIS processes in collaboration with functional experts
• Coordinate data migration, system integrations, testing (UAT), and production deployment
• Support process redesign and ensure alignment with HR best practices
• Manage post-implementation stabilization activities and continuous system improvements

Stakeholder Management

• Act as the primary point of contact between internal stakeholders and external implementation partners
• Facilitate workshops, project meetings, steering committee updates, and decision-making sessionsBuild strong relationships across HR, IT, Payroll, Finance, Legal, and leadership teams
• Drive stakeholder engagement and manage expectations throughout the project lifecycle

Change Management & Training

• Develop and execute change management and communication plans
• Coordinate end-user training and create user documentation
• Support business readiness activities to ensure successful system adoption
• Monitor adoption metrics and recommend improvements where necessary

Governance & Reporting

• Track project KPIs, budget, risks, and project health
• Prepare executive-level project reports and presentations
• Ensure compliance with internal governance processes and data privacy requirements
• Maintain project documentation and implementation artifacts

Required Skills

• Bachelor's degree in Business Administration, Human Resources, Information Systems, Computer Science, Project Management, or a related field
• 5+ years of project management experience
• Proven experience leading at least one full-cycle HRIS implementation
• Strong understanding of HR processes across the employee lifecycle, including onboarding, offboarding, employee administration, leave management, organizational management, and performance management
• Experience working with cross-functional teams including HR, IT, Payroll, and Finance
• Experience integrating HRIS platforms with Payroll, Identity Management, ATS or ERP is a strong advantage

Technical Skills

• HRIS implementation and configuration
• Project planning and scheduling
• Data migration and validation
• User Acceptance Testing (UAT)
• Process mapping and business analysis
• Risk and issue management
• Change management
• Reporting and dashboard creation

Soft Skills

• Excellent stakeholder management and communication skills
• Strong analytical and problem-solving abilities
• Ability to manage multiple priorities in a fast-paced environment
• Strong organizational and planning skills
• Ability to influence without direct authority
• High attention to detail and ownership
• Strong facilitation and presentation skills

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.