HR Specialist (payroll and employee lifecycle)

United Imaging Healthcare; Warszawa; On-site; PLN 90,000 - 130,000; Full time

Job summary

United Imaging Healthcare is seeking an HR Specialist to join the European HR team and support day-to-day HR operations across the region. You will handle onboarding, offboarding, leave management, contracts, and HR data while acting as the first point of contact for policy queries.

You will also contribute to HR system implementation projects and help improve employee and manager experiences, operational efficiency, and HR processes across Europe.

Qualifications

• 3-5 years of experience in HR operations or employee service centre/support functions.
• Experience supporting projects and familiarity with HR systems.
• Experience facilitating or coordinating online sessions or training activities.
• Strong attention to detail with the ability to work accurately and efficiently with data.

Responsibilities

• Employee Services & HR Operations: onboarding, offboarding, leave, contracts, transfers, queries, data, HR information centre, expatriate admin.
• HR Systems & Project Support: coordinate project activities, prepare HR data for system implementation, ensure milestones.
• Additional HR Operational Support: assist leadership sessions, support HR comms, maintain KPI dashboards, engage employees.

Skills

HR operations

Project coordination

Training facilitation

Data accuracy

Global exposure

Tools

Lark

Job description

As part of the European HR team at United Imaging, the HR Specialist plays an important role in delivering a positive employee experience and supporting day-to-day HR operations across the region. This role is responsible for providing employee services across areas such as onboarding, offboarding, leave management, employee transfers, contract preparation, and HR information centre support. The successful candidate will serve as the first point of contact for employee queries related to HR policies, processes, and employee data, etc. In addition, the role will contribute to HR system implementation projects in Europe, supporting improvements in employee and manager experience, operational efficiency, and HR process optimization.

Main Responsibility 1.Employee Services & HR Operations

• Employee onboarding and offboarding processes
• Leave and absence management
• Preparation of employment-related documents and contracts
• Employee transfer administration
• First-line support for employee questions related to: HR policies and procedures
• Employee data and records
• HR systems and processes
• Other employee questions as required
• Management of the HR Information Centre
• Expatriate administration and coordination
• Other HR operational activities as required

2. HR Systems & Project Support

• Coordinating project activities and supporting project planning
• Preparing and validating HR files and employee data for system implementation
• Collaborating with project team members and stakeholders to ensure milestones are achieved on time and with quality
• Supporting process improvements and HR digitalization initiatives

3., Additional HR Operational Support

• Assisting with leadership, culture, and commercial capability sessions
• Supporting HR communication platforms, including the HR team Lark site ;
• Maintaining HR KPI dashboards and HR performance reporting
• Supporting employee recognition and engagement programs
• Other ad hoc HR support activities as needed

• 3-5 years of experience in HR operations or employee service centre/support functions
• Experience supporting projects and familiarity with HR systems
• Experience facilitating or coordinating online sessions or training activities
• Strong attention to detail with the ability to work accurately and efficiently with data
• Fast-growing company with world-class products
• Global vision and international exposure
• Unlimited potential for career development
• Opportunity to build from the ground up (0-to-1)
• Competitive compensation package