HR Specialist - Late Shift, Portuguese Language

Aon plc; Kraków; Hybrid; PLN 140,000 - 210,000; Full time

Job summary

Aon plc in Kraków is seeking an HR Specialist - Late Shift (Portuguese) to support end-to-end offer and pre-hire processes, ensuring timely, accurate onboarding for candidates worldwide. The role combines global coordination with regional nuances and a hybrid work arrangement.

You will manage offer activity from acceptance to start date, prepare documentation, coordinate background checks, and partner with Talent Acquisition, HR Partners, and payroll to ensure a smooth candidate experience while

Qualifications

• Several years' experience in HR, Talent Acquisition operations, onboarding, or recruiting coordination.

Responsibilities

• Manage global offer activity from acceptance through start date.
• Prepare and issue offer documents, contracts, and addenda.
• Coordinate pre-hire activities such as background checks and work authorization.
• Serve as a main contact for candidates post-offer with updates on pre-employment steps.
• Partner with Talent Acquisition, HR Business Partners, hiring managers, and payroll to confirm offer details.
• Maintain data and documentation across HR systems and ensure audit-ready records.
• Identify delays or data discrepancies and resolve/escalate them.
• Support process standardization and improvement initiatives related to global offer management and onboarding.

Skills

HR experience

Onboarding experience

Deadline-driven

HRIS/ATS proficiency

Microsoft Office

Communication skills

Data confidentiality

Digital signatures

Tools

ATS

HRIS

Background screening tools

Digital signature tools

Job description

HR Specialist - Late Shift, Portuguese Language

Do you enjoy coordinating details, timelines, and partners to create a seamless experience for new hires? Are you passionate about delivering a smooth, professional onboarding journey for candidates around the world? Join Aon as a Global Offer Management Specialist and help turn accepted offers into great first days!

This is a hybrid role with the flexibility to work both virtually and from our [Location] office, in line with our smart working policy.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

As a HR Specialist, you will support the end-to-end offer and pre-hire process from offer acceptance through start date, helping to ensure a timely, accurate, and compliant onboarding experience. Your day may include:

• Managing offer activity globally from acceptance through start date, ensuring all required steps and approvals are completed on time
• Preparing, reviewing, and issuing offer documentation, contracts, and addenda using approved templates and regional guidance
• Coordinating and tracking pre-hire activities such as background checks, work authorization, references, and other market-specific requirements
• Serving as a key point of contact for candidates post-offer, providing clear updates and guidance on pre-employment and onboarding tasks
• Partnering with Talent Acquisition, HR Business Partners, hiring managers, Compensation & Benefits, Payroll, and regional HR teams to confirm offer details and pre-hire readiness
• Maintaining accurate data and documentation across HR systems (ATS, HRIS, background screening platforms, digital signature tools) and ensuring records are audit-ready
• Identifying routine delays, data discrepancies, or process gaps and resolving or escalating them as appropriate
• Supporting process standardization, documentation, and improvement initiatives related to global offer management and onboarding

How this opportunity is different

In this role, you are at the center of Aon's hiring and onboarding experience. You will:

• Work across countries, regions, and time zones, gaining exposure to diverse markets, regulations, and practices
• Collaborate closely with a broad network of partners - from Talent Acquisition and HR to hiring managers and regional partners - building strong relationships across the business
• Play a key part in shaping candidates' first impression of Aon by ensuring a smooth, informed, and supportive journey from offer acceptance to start date
• Contribute to global process standardization and continuous improvement, helping to streamline workflows and reduce manual effort
• Influence how data and metrics are used to monitor pre-hire readiness, identify trends, and enhance both candidate and stakeholder experience

Skills and experience that will lead to success

• Several years' experience in HR, Talent Acquisition operations, onboarding, recruiting coordination, or a similar process-driven role, ideally in a global or multinational environment
• Proven ability to manage deadline-driven processes involving multiple collaborators, regions, or time zones, with strong organization and attention to detail
• Confidence working with HR and recruiting systems (e.g. ATS, HRIS, background screening and digital signature tools) and Microsoft Office
• Excellent verbal and written communication skills, with a professional, supportive style when interacting with candidates and internal partners
• Strong sense of integrity and confidentiality, with experience handling sensitive candidate and employee data and a focus on compliance and data accuracy