HR Specialist - Early Shift, Spanish Language

Aon plc; Kraków; Hybrid; PLN 60,000 - 90,000; Full time

Job summary

Aon plc in Kraków is seeking an HR Specialist for Early Shift with Spanish language requirements. You will manage the end-to-end offer and pre-hire process, coordinating with Talent Acquisition, HR Business Partners, and regional teams to ensure a timely, compliant onboarding experience for candidates worldwide.

You’ll handle documentation, background checks, and data accuracy within ATS/HRIS systems, contributing to process standardization and improvements.

Qualifications

• Several years’ experience in HR, Talent Acquisition operations, onboarding, or similar process-driven roles.
• Experience coordinating global offer management or onboarding across regions and time zones.
• Strong data accuracy, confidentiality, and compliance mindset.

Responsibilities

• Support end-to-end offer and pre-hire processes from acceptance to start date.
• Prepare and issue offer documentation, contracts, and addenda using templates.
• Coordinate pre-hire activities: background checks, work authorization, references.
• Serve as a point of contact for candidates post-offer with updates and guidance.
• Collaborate with Talent Acquisition, HRBP, payroll, and regional HR teams on details.
• Maintain data across ATS/HRIS and audit-ready records.
• Identify delays and process gaps, escalating or resolving as needed.
• Support global process standardization and onboarding improvements.

Skills

HR operations

Onboarding coordination

Deadline management

HRIS/ATS

MS Office

Communication

Data privacy

Tools

ATS

HRIS

Background checks tools

Digital signature tools

Microsoft Office

Job description

HR Specialist - Early Shift, Spanish Language

Do you enjoy coordinating details, timelines, and partners to create a seamless experience for new hires? Are you passionate about delivering a smooth, professional onboarding journey for candidates around the world? Join Aon as a Global Offer Management Specialist and help turn accepted offers into great first days!

This is a hybrid role with the flexibility to work both virtually and from our [Location] office, in line with our smart working policy.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

As a HR Specialist, you will support the end-to-end offer and pre-hire process from offer acceptance through start date, helping to ensure a timely, accurate, and compliant onboarding experience. Your day may include:

• Managing offer activity globally from acceptance through start date, ensuring all required steps and approvals are completed on time
• Preparing, reviewing, and issuing offer documentation, contracts, and addenda using approved templates and regional guidance
• Coordinating and tracking pre-hire activities such as background checks, work authorization, references, and other market-specific requirements
• Serving as a key point of contact for candidates post-offer, providing clear updates and guidance on pre-employment and onboarding tasks
• Partnering with Talent Acquisition, HR Business Partners, hiring managers, Compensation & Benefits, Payroll, and regional HR teams to confirm offer details and pre-hire readiness
• Maintaining accurate data and documentation across HR systems (ATS, HRIS, background screening platforms, digital signature tools) and ensuring records are audit-ready
• Identifying routine delays, data discrepancies, or process gaps and resolving or escalating them as appropriate
• Supporting process standardization, documentation, and improvement initiatives related to global offer management and onboarding

How this opportunity is different

In this role, you are at the center of Aon’s hiring and onboarding experience. You will:

• Work across countries, regions, and time zones, gaining exposure to diverse markets, regulations, and practices
• Collaborate closely with a broad network of partners – from Talent Acquisition and HR to hiring managers and regional partners – building strong relationships across the business
• Play a key part in shaping candidates’ first impression of Aon by ensuring a smooth, informed, and supportive journey from offer acceptance to start date
• Contribute to global process standardization and continuous improvement, helping to streamline workflows and reduce manual effort
• Influence how data and metrics are used to monitor pre-hire readiness, identify trends, and enhance both candidate and stakeholder experience

Skills and experience that will lead to success

• Several years’ experience in HR, Talent Acquisition operations, onboarding, recruiting coordination, or a similar process-driven role, ideally in a global or multinational environment
• Proven ability to manage deadline-driven processes involving multiple collaborators, regions, or time zones, with strong organization and attention to detail
• Confidence working with HR and recruiting systems (e.g. ATS, HRIS, background screening and digital signature tools) and Microsoft Office
• Excellent verbal and written communication skills, with a professional, supportive style when interacting with candidates and internal partners
• Strong sense of integrity and confidentiality, with experience handling sensitive candidate and employee data and a focus on compliance and data accuracy

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