HR Services Specialist US/CAN (fixed-term contract)

Jacobs Engineering Group Inc.; Kraków; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Flexible benefits

Job summary

Jacobs Engineering Group Inc. is seeking an HR Services Specialist to provide first-level HR and Payroll support for employees and managers in a global environment. The role involves handling inquiries, navigating HR systems, and ensuring confidentiality.

You will work in a hybrid model with a two-week cycle for shifts, leveraging strong English and Polish communication skills, and a background in HR or Payroll to deliver accurate transactional support.

Qualifications

• 1 year in HR or Payroll, or in a customer service role.
• Proficiency with Microsoft applications.
• Excellent spoken and written English.
• Communicative level of Polish language.
• Bachelor’s Degree or equivalent experience.
• Numerical attitude and analytical skills.
• Knowledge of HR or Payroll policies and processes.
• Ability to handle confidential issues with discretion.

Responsibilities

• Uses knowledge management to respond to HR/Payroll policy questions.
• Explains company systems and tools functionality.
• Processes information and transactions related to HR/Payroll data.
• Tracks customer contacts in the case management system.
• Monitors case management and reassigns tasks to teams.
• Escalates matters to policy owners for resolution.
• Builds productive relationships at all levels with a confidential approach.
• Supports shifts schedule and regional HR operations.

Skills

Microsoft Office

English proficiency

Polish language

Numerical analytics

Education

Bachelor’s degree or equivalent

Tools

Case management system

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we deliver projects that truly make a difference — from smart manufacturing and sustainable water systems to modern infrastructure and cutting-edge technologies. Our solutions support the development of cities, industries, and innovation, addressing today’s challenges both locally and globally.

HR Services Specialist is first-level support to employees, former employees, managers, Human Resource Partners, and external customers in specific geographies (US/CAN) by assisting in inquiry resolution and employee transactional support associated with Human Resources, Benefits and Payroll procedures, programs and tools.

Key responsibilities:

• Utilizes our knowledge management system to respond to requests from HR staff, managers and employees on HR or Payroll policies, procedures, and tools
• Navigates on company’s systems and tools and explains their functionality
• Processes information, data, transactions, and letter related to HR or Payroll data
• Tracks customer contacts and inquiries in case management system
• Monitors case management system and reassigns tasks to appropriate teams
• Escalates necessary matters to policy owners for resolution
• Possesses strong interpersonal skills to successfully build productive relationships at all levels of the enterprise
• Conveys a professional, knowledgeable, helpful and confidential approach

Here’s what you’ll need

• 1 year in HR or Payroll, or in a customer service/call center environment
• Proficiency with Microsoft applications
• Excellent spoken and written English
• Communicative level of Polish language
• Bachelor’s Degree or equivalent experience
• Numerical attitude/analytical skills
• Knowledge of HR or Payroll policies and processes
• Ability to handle confidential issues with discretion
• Willingness to work in shifts: two weeks/month between 8:00-16:00 and two following weeks between 10:00-18:00

Our offer:

• The opportunity to work in an experienced team within a global company operating across all areas of infrastructure investment.
• A comprehensive benefits package: private medical care, additional life insurance, flexible benefits selection via the MyBenefit platform, support for employees and their families in challenging life situations, and much more.
• Option to work from the office or in a hybrid model.
• Learn more about our benefits and work culture here !

We believe that by being inclusive, we bring ourselves closer together and foster greater creativity. We welcome people as they are. Learn more here .

Join us and build your career in an international environment, alongside people who are passionate about shaping the future.

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