HR Process Specialist (with German)

Capgemini; Kraków; Hybrid; PLN 80,000 - 100,000; Full time

Benefits offered by this job

Medical care with Medicover

Private life insurance

Access to over 70 training tracks

Hybrid working model

Job summary

Capgemini is looking for an HR Process Specialist in Kraków, Poland. In this role, you will deliver high-quality HR services throughout the employee lifecycle and collaborate closely with clients and internal teams to ensure efficient process execution.

The successful candidate will have at least 3 years of experience, advanced German and strong English skills, and knowledge of major HR systems. Opportunities for training and a supportive work culture are also highlights of this position.

Qualifications

• Minimum 3 years of experience in workforce administration or employee data management.
• Advanced German (minimum C1) and strong English (minimum B2) language skills.
• Proven project management skills in a corporate environment.

Responsibilities

• Deliver HR transactional support across onboarding, mobility, compensation, and lifecycle changes.
• Ensure accurate processing and maintenance of HR data in line with policies.
• Support continuous improvement, process standardization, and mentoring of junior team members.

Skills

Analytical thinking

Excellent communication skills

Client management

Stakeholder engagement

Organizational skills

Education

Bachelor's or Master's degree in a relevant field

Tools

Workday

Oracle HCM

Taleo

SuccessFactors

Job description

Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you’d like, where you’ll be supported and inspired by a collaborative community of colleagues around the world, and where you’ll be able to reimagine what’s possible. Join us and help the world’s leading organizations unlock the value of technology and build a more sustainable, more inclusive world.

Your Role

As an HR Process Specialist, you will play a key role in delivering high-quality HR services across the full employee lifecycle. You will collaborate closely with clients, stakeholders, and internal teams to ensure efficient process execution, compliance with policies, and continuous improvement of HR operations. This role requires strong analytical thinking, excellent communication skills, and a proactive, solution‑oriented approach.

Your Tasks

• Deliver HR transactional support across areas such as onboarding, mobility, compensation, and employee lifecycle changes.
• Respond to client queries and escalations via phone, chat, email, and case management systems.
• Ensure accurate processing and maintenance of HR data in line with policies and SLAs.
• Collaborate with stakeholders, vendors, and cross‑functional teams to support smooth service delivery.
• Manage assigned HR processes in line with methodology and transition plans.
• Identify, resolve, and elevate issues while ensuring quality and timeliness.
• Maintain and update process documentation and lead knowledge‑sharing initiatives.
• Support continuous improvement, process standardisation, and mentoring of junior team members.

Your Profile

• Minimum 3 years of experience in workforce administration / employee data management.
• Advanced German (minimum C1) and strong English (minimum B2) language skills.
• Solid knowledge of HR systems (e.g. Workday, Oracle HCM, Taleo, SuccessFactors).
• Bachelor’s or Master’s degree in a relevant field.
• Proven project management skills in a corporate environment.
• Experience managing end‑to‑end employee lifecycle activities.
• Strong client management and stakeholder engagement skills.
• Excellent organisational skills, attention to detail, and analytical thinking.

What You’ll Love About Working Here

• Well‑being culture: medical care with Medicover, private life insurance, and Sports card. We went one step further by creating our own Capgemini Helpline offering therapeutic support if needed and the educational podcast "Let’s talk about wellbeing" which you can listen to on Spotify.
• Access to over 70 training tracks with certification opportunities (e.g., GenAI, Excel, Business Analysis, Project Management) on our NEXT platform. Dive into a world of knowledge with free access to Education First languages platform, TED Talks and Udemy Business materials and trainings.
• Continuous feedback and ongoing performance discussions thanks to our performance management tool GetSuccess supported by a transparent performance management policy.
• Enjoy a hybrid working model that fits your life – after completing onboarding, work from a modern office with ergonomic work from home, thanks to a home office package (including laptop, monitor, and chair). Ask your recruiter about the details.

Capgemini is committed to diversity and inclusion, ensuring fairness in all employment practices. We evaluate individuals based on qualifications and performance, not personal characteristics, striving to create a workplace where everyone can succeed and feel valued.