HR Manager & Payroll Admin

Footballco; Katowice; On-site; PLN 60,000 - 100,000; Full time

Job summary

Footballco is seeking an organized HR Manager for Poland to oversee end-to-end HR services for around 50 employees. You will manage onboarding through offboarding, payroll liaison, and local compliance while collaborating with our global HR team.

You will lead the Polish e-Akta implementation, ensure GDPR adherence, and digitize personnel records. The role requires strong Polish Labour Law knowledge and fluency in Polish and English, with a 12-month fixed-term contract based in Katowice.

Qualifications

• Proven HR Generalist/HR Manager in Poland with hands-on end-to-end HR operations.
• Deep knowledge of Polish Labour Law, payroll practices, and compliance.
• Experience setting up Polish e-Akta and using eIDAS-qualified signatures.
• Document digitisation, GDPR/RODO compliance, and cross-border HR support.
• Strong collaboration with global HR teams and excellent communication.

Responsibilities

• Serve as the primary HR contact for ~50 Polish employees, handling onboarding to offboarding.
• Coach managers on performance, employee relations, and labour law application.
• Lead the Polish e-Akta setup, configuration, and ongoing GDPR compliance.
• Migrate paper HR archives to e-Akta with scanning, indexing, and e-signatures.
• Maintain 100% compliant electronic personnel records and paperless workflows.
• Draft and manage all employee documentation in line with local regulations.
• Oversee induction, probation, leave, and benefits administration for Poland.
• Support global HR transactions and onboarding/offboarding for employees outside Poland.
• Participate in global HR projects, policy rollouts, and process improvements.
• Update/payroll records in Papaya for Polish employees and perform monthly payroll checks.

Skills

Polish payroll knowledge

Polish Labour Law

Polish e-Akta setup

GDPR/RODO compliance

Bilingual Polish/English

Tools

Papaya Global

Job description

Footballco is the world's leading football media company, built for the next generation of fans. Our mission is to give fans more of the game by building football communities that entertain, inform, and inspire action. We cover everything in football from news and analysis, original reporting, and social media content, to web stores, video, podcasts, newsletters, and live scores. With over 2 billion video views per month, 130 million social followers globally, and a reach of 800 million across web, social, and video platforms, Footballco is the world’s largest football media company and one of the largest digital media companies in sport globally.

About the Role

This is a 12-month Fixed Term Contract.

We are looking for an incredibly organised, personable, and driven HR manager with strong knowledge of Polish payroll and labour law. In this role, you will serve as the dedicated primary point of contact for our c50 Polish employees, delivering a seamless, end-to-end HR service across the full employee lifecycle. Beyond managing localized HR and payroll operations, including leading the compliant transition to an online electronic personnel file system (e-Akta) you will partner closely with our wider global HR team to assist with international administration and collaborate on strategic company-wide projects.

What you'll be doing:

• Serve as the primary point of contact and deliver a comprehensive, end-to-end HR service for our c50 Polish employees, managing everything from onboarding to offboarding.
• Act as a partner and coach to managers, offering guidance on performance management, employee relations, management practices, and labor law application for Polish teams, while offering support across the global business where needed.
• Lead the setup, configuration, and ongoing compliance of the Polish e-Akta (Electronic Personnel Files) system in accordance with statutory requirements (Parts A–E), technical metadata standards, and GDPR/RODO regulations.
• Manage the migration of existing physical paper HR archives into the online e-Akta system, including high-quality scanning, indexing, and legal certification using EU-accredited Qualified Electronic Signatures/Seals (eIDAS standard).
• Maintain 100% compliant electronic personnel records for all new joiners, leavers and existing team members, ensuring fully paperless HR workflows.
• Draft and manage all employee documentation in compliance with local regulations, including contracts, annexes, certificates, and termination documents.
• Oversee core HR administrative activities, including induction, probation reviews, maternity/family-friendly leave, and benefits administration (enrolling new joiners, removing leavers, and ensuring local compliance).
• Assist the global HR team with wider administrative transactions and onboarding/offboarding tasks for employees outside of Poland.
• Actively participate in and support global HR projects, policy rollouts, and process improvement initiatives across the broader business.
• Update and maintain basic payroll records within the payroll system (Papaya) for Polish employees, including calculations of remuneration, leave, and overtime.
• Perform monthly payroll checks and controls to ensure 100% accuracy and compliance.
• Ensure all local payroll deadlines are met consistently.
• Execute ad hoc and payroll tasks as needed.

What you have:

• Proven experience as an HR Generalist or HR Manager in Poland, with hands-on experience managing end-to-end HR operations for a headcount of similar scale (~50 employees).
• Deep, up-to-date knowledge of Polish Labor Law, compliance standards, and local payroll practices.
• Practical experience with or strong technical understanding of setting up and administering Polish e-Akta (Electronic Personnel Files) and utilizing Qualified Electronic Signatures/Seals (eIDAS standard).
• Demonstrated ability to manage document digitisation projects and cross-border GDPR/RODO compliance.
• Strong collaborative mindset with experience supporting wider global HR teams and international administration.
• High emotional intelligence and exceptional communication skills, with a track record of coaching managers at all levels.
• Hands‑on experience with payroll management software (experience with Papaya Global is a plus).
• Highly organized with meticulous attention to detail and a proactive approach to problem‑solving.
• Fluent in Polish and English (both written and spoken).

Footballco is proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to, and will not be discriminated against based on age, race, gender, colour, religion, national origin, sexual orientation, gender identity, veteran status, disability or any other protected category.