HR administration team lead in employment operations

SOFTSWISS; Polska; Vor Ort; PLN 150.000 - 190.000; Vollzeit

Benefits dieser Stelle

Private health insurance

Sports benefits

Mental Health Program

English lessons

Local language courses

Paid time off

Maternity leave support

Referral program rewards

Upskilling and conferences

Zusammenfassung

SOFTSWISS is seeking an HR Administration Team Lead to guide the HR operations across service agreements, EOR contracts and local employment records in multiple countries. You will lead the team, improve processes, and ensure timely, well-documented workflows.

Responsibilities include coordinating payroll inputs, managing employee lifecycle changes, and collaborating with external providers to meet country requirements. Strong English and Russian skills plus HRIS/ERP experience are preferred.

Qualifikationen

• At least 4 years in HR Operations or related field.
• At least 1–2 years leading a team or coordinating processes.
• Experience with employment contracts, EOR contracts, and service agreements.

Aufgaben

• Lead and coordinate employment operations across countries.
• Oversee contract administration from prep to offboarding.
• Coordinate payroll inputs, timesheets, leave balances, employee lifecycle changes.
• Ensure HR records and systems data are accurate and up to date.
• Advise employees and internal teams on policies and processes.

Kenntnisse

HR Operations

Team Leadership

Payroll Administration

Employment Contracts

EOR Contracts

HRIS

ERP Systems

Cross-country Coordination

English

Russian

Excel

HiBob

1C

Tools

HiBob

1C

Jobbeschreibung

SOFTSWISS is hiring an HR Administration Team Lead to join our dynamic HR team. In this role, you will lead the team’s day-to-day work and oversee employment operations across service agreements, EOR contracts and employment contracts in multiple countries. You will help ensure that processes are accurate, timely and well-documented, while identifying opportunities to improve their efficiency and reliability.

Задачи:

• Lead and coordinate the team’s employment operations, setting priorities and ensuring work is accurate, timely, and well-documented
• Support and review existing processes, identify gaps and opportunities for improvement, and implement practical changes that strengthen efficiency, consistency, and control
• Oversee contract administration from preparation and execution through updates and offboarding, across service agreements, EOR contracts, and employment contracts, coordinating employment-related relocation processes as well
• Coordinate payroll inputs and recurring employment processes, including time and absence records, timesheets, leave balances and employee lifecycle changes
• Ensure employment records, documentation and HR system data are accurate and up to date
• Coordinate employment operations across countries and legal entities, working with external providers on local requirements and employee changes
• Advise employees and internal teams on employment arrangements, processes, policies, systems and documentation, involving external providers when needed
• Guide the team through complex cases and questions that require investigation, clarification or approval

Требования:

• At least 4 years of experience in HR Operations, Employment Operations, payroll administration, or a related field
• At least 1–2 years of experience leading a team or coordinating operational processes
• Practical knowledge of employment contracts, EOR contracts, and service agreements, including how their administration differs
• Experience coordinating employment processes across multiple countries or legal entities, including work with external providers
• A track record of improving operational processes, with the ability to spot issues, prioritize changes, and follow through on implementation
• Familiarity with HRIS and ERP systems
• Strong organizational skills and attention to detail, with confidence managing recurring deadlines and sensitive documentation
• Clear communication skills and the ability to guide colleagues, explain processes and handle complex cases thoughtfully
• Confidence working cross-functionally with Finance, employees, contractors, managers and external providers
• Professional English and Russian for day-to-day written and verbal communication
• Basic Excel skills, including lookup functions (e.g., VLOOKUP or XLOOKUP)
• Будет плюсом: Experience with HiBob and 1C

Условия:

• Private health insurance
• Sports benefits
• Comprehensive Mental Health Program
• Free English lessons (online)
• Local language courses
• Paid time off
• Maternity leave support
• Referral program rewards
• Upskilling, internal workshops, and participation in professional conferences and corporate events