Global HR Administration Team Lead: Contracts & Ops

Softswiss; Polska; Hybride; PLN 120 000 - 170 000; Plein temps

Avantages offerts par ce poste

Private health insurance

Sports benefits

Free English lessons (online)

Local language courses

Paid time off

Maternity leave support

Referral program rewards

Upskilling, internal workshops, andin

participation in professional confs

corporate events

Résumé du poste

SOFTSWISS is seeking an HR Administration Team Lead to guide the day-to-day work of the HR administration team and oversee employment operations across service agreements, EOR contracts and employment contracts in multiple countries. You’ll help ensure processes are accurate, timely and well-documented while identifying opportunities to improve efficiency and reliability.

Collaborating with Finance, employees, contractors, managers and external providers, you will support payroll inputs,

Qualifications

• 4+ years in HR Operations or Employment Operations
• 1-2 years leading a team or coordinating processes
• Experience with employment/EOR/service agreements and multi-country administration
• Improving operational processes and workflows
• HRIS/ERP systems familiarity
• Strong organizational skills and attention to detail
• Clear communication with Finance, employees, contractors and managers
• Professional English and Russian for day-to-day communication
• Basic Excel skills including lookups

Responsabilités

• Lead and coordinate employment operations across service agreements, EOR and contracts
• Identify gaps and implement changes to improve efficiency and control
• Oversee contract administration from preparation to offboarding across countries
• Coordinate payroll inputs and recurring employment processes
• Ensure HR records and systems are accurate and up to date
• Guide cross-country operations with external providers on local requirements
• Advise employees and internal teams on arrangements, policies and documentation
• Navigate complex cases requiring investigation or approval

Connaissances

HR Operations

Payroll administration

Team leadership

HRIS/ERP systems

Cross-country coordination

Communication

Finance collaboration

Outils

HiBob

1C

Excel lookups (VLOOKUP/XLOOKUP)

Description du poste

SOFTSWISS is seeking an HR Administration Team Lead to guide the day-to-day work of the HR administration team and oversee employment operations across service agreements, EOR contracts and employment contracts in multiple countries. You’ll help ensure processes are accurate, timely and well-documented while identifying opportunities to improve efficiency and reliability.

Collaborating with Finance, employees, contractors, managers and external providers, you will support payroll inputs,