HR Admin Senior Specialist

ROCKWOOL International A/S; Poznań; Hybrid; PLN 140,000 - 180,000; Full time

Benefits offered by this job

Office in Poznan center

Home office up to 2 days / week

Private Medical Care

Multikafeteria

Job summary

ROCKWOOL Poznań is seeking a Senior HR Administrator to own HR Administration processes within the Global Business Service Center. You will lead HR documentation, payroll inputs, and benefit administration, while driving process improvements in an international environment.

Strong knowledge of Polish labour law, 5+ years in HR Admin, and the ability to resolve complex issues with discretion are essential for success in this role at ROCKWOOL in Poznań.

Qualifications

• 5+ years of experience in HR Administration and independently managing HR processes.
• Solid experience with end-to-end HR processes (onboarding, administration, offboarding).
• Strong knowledge of Polish labour law and HR administration practices.

Responsibilities

• Independently performing HR Administration tasks and managing HR processes through the employee life cycle.
• Acting as the first point of contact for employees and internal stakeholders on HR queries.
• Coordinating HR documentation, ensuring accuracy and compliance.
• Preparing HR input for payroll calculation and liaising with external payroll providers.
• Administering employee benefits and maintaining HR data quality in systems.
• Developing HR reports and analyses and supporting compliance processes.

Skills

HR Administration

Payroll coordination

HR systems

English proficiency

Education

University degree in HR/BA

Tools

Workday

Job description

We are looking for a Senior HR Administrator to be based in our Poznań Office. If your experience does not fully match the senior-level expectations, we may also consider your application for an HR Administrator role. Ready to help build a better future for generations to come? In an ever-changing world, we owe it to ourselves and our future generations to live life responsibly. At ROCKWOOL, we work with dedication to enrich modern living through our innovative stone wool solutions. Join us and make a meaningful difference!

Your future team

As a Senior HR Administrator you will be a part of the HR Admin team of 4 who successfully support the HR Admin agenda within ROCKWOOL Global Business Service Center. HR Team in ROCKWOOL Global Business Service Center is responsible for various areas starting from recruitment, administration as well as HR Business Partnering - supporting employees in 2 locations Poznan & Warsaw.

What you will be doing

We are looking for an experienced Senior HR Administrator who will take ownership of HR Administration processes within the ROCKWOOL Global Business Service Center. In this role, you will contribute to process improvements, take part in international projects, support business needs, and help shape efficient HR solutions in an international environment.

Responsibilities

• Independently performing HR Administration tasks and managing HR processes throughout the employee life cycle (onboarding, during employment, offboarding)
• Acting as the first point of contact for employees and internal stakeholders regarding HR Administration queries, ensuring a positive employee experience
• Coordinating and maintaining HR documentation related to employment processes, ensuring compliance and accuracy of records
• Preparing and overseeing all necessary HR input for payroll calculation and cooperating with external payroll provider
• Administering employee benefits (private healthcare, cafeteria, pension plans, insurance, etc.) and ensuring high-quality benefits management
• Maintaining HR systems and ensuring high-quality data hygiene in internal HR systems, including preparing HR administration statistics, reports and analyses
• Supporting and ensuring compliance processes from both documentation and system perspectives
• Managing communication and cooperation with internal stakeholders and external HR service providers (e.g. payroll, insurance, legal, T&A)
• Driving and coordinating improvement initiatives within the HR Admin processes, focusing on efficiency and continuous improvement
• Taking part in and leading additional HR projects supporting ROCKWOOL business needs
• Independently resolving complex HR Administration matters related to internal clients and business requirements, including making appropriate business decisions
• Sharing knowledge, coaching more junior colleagues and conducting HR Administration trainings
• Acting as a role model for ROCKWOOL values and actively contributing to team engagement and development
• Continuously developing knowledge of labour law regulations and HR Administration practices

What you bring

• 5+ years of experience in HR Administration, with proven ability to independently manage HR processes and handle employee-related matters; experience at a senior level will be considered an advantage
• Solid experience with modern HR processes across the employee lifecycle (onboarding, employment administration, offboarding)
• Experience taking ownership of HR processes and independently handling complex employee-related matters
• Proven experience in improving HR processes, driving efficiency initiatives and contributing to continuous improvement activities
• University degree in Human Resources, Business Administration, Sociology or another people-related field is an advantage
• Sound knowledge of Polish labour law and HR administration practices
• Experience working with HR systems - knowledge of Workday is a strong plus
• Experience cooperating with payroll providers, external HR vendors and internal stakeholders
• Fluency in English (minimum C1 level) and excellent communication skills
• Ability to handle confidential information with discretion and professionalism
• Strong attention to detail, excellent organizational skills and ability to manage multiple priorities
• A proactive, solution-oriented approach with the ability to independently resolve HR Administration matters
• Ability and willingness to share knowledge, support colleagues and contribute to team development

What we offer

By joining our team, you become a part of the people-centric work environment of a Danish company. We offer you a competitive salary, permanent contract after the probation period, development package, team building events, activity-based office in Poznan’s city center in the new prestigious office building – Nowy Rynek. The building is recognized as a building without barriers, which means that it is fully adapted to the needs of people with disabilities.

Our compensation package on employment contracts includes:

• An office-first approach: home office is available up to 2 days per week
• Adaptable Hours: start your workday anytime between 7:00 AM and 9:00 AM
• Home office subsidy
• Private Medical Care
• Multikafeteria
• MyBenefit
• Wellbeing program
• Extra Day Off for voluntary activities … and while in the office you can also use modern office space with beautiful view and high standard furniture, bicycle parking facilities & showers, chill-out rooms with PlayStation, football table, pool table, board games, subsidized canteen with delicious food & fruit.

Interested

If you recognize yourself in this profile and challenge, we kindly invite you to apply with CV written in English.

Who we are

At ROCKWOOL, everything we do is based on releasing the natural power of stone to enrich modern living. We help our customers and communities tackle many of today’s biggest sustainability and development challenges, from energy consumption and noise pollution to fire resilience, water scarcity and flooding. Our product range reflects the diversity of the world’s needs, while supporting our stakeholders in reducing their own carbon footprint. Stone wool is a recyclable, versatile material that forms the basis of all our businesses. With ~11,800 dedicated colleagues in 37 countries and sales in more than 120, we are the world leader in stone wool products, from building insulation to acoustic ceilings, external cladding systems to horticultural solutions, customised stone wool insulation components for other manufacturers’ products and systems (OEM), to insulation for the process industry and marine & offshore. Sustainability is central to our business strategy. ROCKWOOL was one of the first companies to commit to actively contributing to the United Nations Sustainable Development Goals (SDGs) framework and are actively committed to 11 SDGs, including SDG 14, Life Below Water. Through our partnership with the One Ocean Foundation and in connection with our sponsorship of the ROCKWOOL Denmark SailGP team, we will help raise awareness around ocean health challenges in an effort to accelerate solutions to protect it.

Diverse and Inclusive Culture

We want all our people to feel valued, respected, included and heard. We employ 79 different nationalities worldwide and are committed to providing equal opportunities to all employees, promote diversity, and work against all forms of discrimination among ROCKWOOL employees. At ROCKWOOL, you will experience a friendly team environment. Our culture is very important to us. In fact, we refer to our culture as “The ROCKWOOL Way”. This is the foundation in which we operate and is based upon our values of ambition, responsibility, integrity and efficiency.

At ROCKWOOL Group, we are committed to enriching the lives of everyone who experiences our products and services. We help our customers and communities tackle many of today’s biggest sustainability and development challenges, from energy consumption and noise pollution to fire resilience, water scarcity, and flooding. Our product range reflects the diversity of the world’s needs, while supporting our stakeholders in reducing their own carbon footprint. Stone wool is a fully recyclable, versatile material that forms the basis of all our businesses. With ~11,800 dedicated colleagues in 37 countries and sales in more than 120, we are the world leader in stone wool products, from building insulation to acoustic ceilings, external cladding systems to horticultural solutions, customised stone wool insulation components for other manufacturers’ products and systems (OEM), to insulation for the process industry and marine & offshore.

Ready to help build a better future for generations to come?

Join us and make a difference! http://www.rockwool.com/group/about-us/careers/