Governance Coordinator

449 AVON COSMETICS POLSKA SP. Z.O.O.; Garwolin; On-site; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Benefits package

Job summary

Avon is seeking a Governance Coordinator to ensure effective project monitoring, reporting, and governance across the New Product Development portfolio in Poland. You’ll prepare key reports, track changes, and maintain data accuracy while supporting PMs in risk management and Brand Plans documentation.

You’ll coordinate with global and commercial stakeholders, manage cost approvals, and drive consistency and best practices across the portfolio to enable timely project execution.

Qualifications

• Experience in project coordination, portfolio governance, or PM support.
• Strong organisational skills and ability to manage multiple priorities.
• Experience with project tracking, reporting, and governance processes.
• Excellent attention to detail and data accuracy.
• Strong analytical skills to identify trends, risks, and opportunities.

Responsibilities

• Prepare, maintain, and analyse weekly portfolio and Matrix reports.
• Support PMs in identifying and escalating project risks and issues.
• Monitor changes to Commercial Market estimates and portfolio changes.
• Manage updates in systems including gate dates and portfolio changes.
• Maintain Brand Plans documentation for accuracy and consistency.
• Coordinate Brand Plan updates between PMs, GBM, and Commercial Markets.
• Prepare and manage monthly Stage Gate governance docs.
• Support creation of Business Innovation Reports (BIR).
• Coordinate Gate Line-up documentation and governance activities.
• Prepare Scope Lock documentation and ensure project records are accurate.
• Produce Pre-Gate, Gate, and Post-Gate reports.
• Manage Post-Gate Deletes documentation and portfolio changes.
• Assist cost-approval processes for global projects, including Gate/GPC approvals.
• Ensure alignment between products and markets.

Skills

Organisational skills

Analytical skills

English proficiency

Stakeholder comms

Data accuracy

Tools

Project tracking systems

Reporting tools

Databases

Job description

You’ve picked a great time to join Avon. We’re the company that puts purpose, people and relationships at the heart of everything we do. The company that’s 135 years young and only just getting started. As part of the Regent LP family, we’re committed to being the best beauty company for the world by generating a positive environmental, economic and social impact for our communities across the globe.

Role Type: Fixed Term (Fixed Term); 18 months fixed-term position.

What you’ll be doing:

The Governance Coordinator ensures effective project monitoring, reporting, and governance across the New Product Development portfolio. The role involves preparing and analysing key reports, tracking changes, and maintaining accurate data within systems. The Governance Coordinator supports PMs in identifying risks, managing Brand Plans documentation, and coordinating communication with global and commercial stakeholders. The role also supports cost approval processes and ensures proper alignment between products and markets, contributing to efficient and timely project execution.

Key responsibilities:

• Preparing, maintaining, and analysing weekly portfolio and Matrix reports.
• Supporting Portfolio Program Managers in identifying, tracking, and escalating project risks and issues.
• Monitoring and tracking changes to Commercial Market estimates, including project additions and removals.
• Managing project updates within systems, including gate date and portfolio changes.
• Owning and maintaining Brand Plans documentation to ensure accuracy and consistency.
• Coordinating and communicating Brand Plan updates between Portfolio Program Managers, Global Brand Marketing (GBM), and Commercial Markets.
• Preparing and managing monthly Stage Gate governance documentation.
• Supporting the creation and maintenance of Business Innovation Reports (BIR).
• Coordinating Gate Line‑up documentation and related governance activities.
• Preparing Scope Lock documentation and ensuring accurate project records.
• Producing Pre‑Gate, Gate, and Post‑Gate reports.
• Managing Post‑Gate Deletes documentation and tracking portfolio changes.
• Supporting cost approval processes for global projects, including Gate and GPC approvals.
• Ensuring accurate alignment between products and markets, including product specifications and variations.
• Maintaining data accuracy and integrity across relevant systems and reports.
• Helping drive consistency, compliance, and best practices across the New Product Development portfolio.

What we’re looking for:

• Previous experience in project coordination, portfolio governance, project management support, or a similar role.
• Strong organisational skills and the ability to manage multiple priorities simultaneously.
• Experience working with project tracking, reporting, and governance processes.
• Excellent attention to detail and a commitment to data accuracy.
• Strong analytical skills with the ability to identify trends, risks, and opportunities.
• Experience preparing reports, documentation, and presentations for stakeholders.
• Confidence working with systems, databases, and reporting tools.
• Strong communication skills with the ability to collaborate effectively across global and cross‑functional teams.
• Ability to build positive working relationships with a wide range of stakeholders.
• Proactive problem‑solving skills and a continuous improvement mindset.
• Ability to work independently while managing deadlines in a fast‑paced environment.
• Strong written and verbal English communication skills.
• Experience within product development, portfolio management, project management, or FMCG environments would be an advantage.
• Curiosity, learning agility, and a willingness to adapt in a changing business environment.

What we offer:

• We offer a comprehensive benefits package along with wellness resources and work‑life balance support in line with your country practices and Avon purpose aiming to help you live a healthier life, protect you and your dear ones, and ensure you’re at your best.

At Avon, we believe beauty is for everyone and that it’s beautiful to be you.

We celebrate our differences, champion self‑expression and are committed to inclusion for all.

We embrace diversity and individuality to build a culture that represents our communities and enables everyone to bring their best self to work.

We also support reasonable adjustments both within our recruitment process and job design when required to empower you to work in a way that works for you.

#Avon We inform that in accordance with the requirements of the on Whistleblower Protection Act of June 14, 2024 (government gazette of 2024, item 928), each Avon company in Poland has implemented a Procedure for Reporting Irregularities and Subsequent Actions. The full text of the procedure for each company, containing information about reporting methods, is available here.

We’re committed to doing good with our people, purpose and product. Because the work we do impacts more than just our bottom line, it impacts people’s lives. Working at Avon, you’ll have opportunities to stretch your abilities alongside a team of passionate and talented people. You’ll be part of a company that consistently brings breakthrough, award‑winning products to market, with inclusive beauty that is open and accessible to all. You’ll be part of a company that has been doing beauty differently for over 135 years. Pioneering in listening to women’s needs and speaking out for them. Standing for what matters to them. Supporting their endeavours. We believe in the power of the collective. We create an environment where you can do purposeful work and have a meaningful career.