Global Travel Manager

Wärtsilä Corporation; Województwo pomorskie; Hybrid; PLN 306,000 - 481,000; Full time

Job summary

Wärtsilä Corporation seeks a Global Travel Manager to lead and continuously improve Wärtsilä’s global travel program, ensuring policies, processes, and tools meet business needs while delivering a compliant, cost-effective traveler experience.

You will own governance of travel services, collaborate with travel agencies and stakeholders, drive global process improvements, and monitor KPIs to optimize traveler satisfaction and compliance across regions.

Qualifications

• Bachelor’s or Master’s degree in Business Administration, HR, Finance, or related field.
• At least 3 years of global travel management experience.
• Strong understanding of travel industry and compliance requirements.
• Experience managing global processes or programs.
• Fluent written and spoken English.
• Strong stakeholder management and cross-functional influence.

Responsibilities

• Own and maintain Wärtsilä’s Global Travel Policy, program rules and governance framework.
• Continuously identify opportunities to improve travel processes, automate, and strengthen compliance.
• Manage day-to-day collaboration with travel agency and suppliers; monitor service delivery.
• Govern travel tools, booking configurations, policy settings and workflows.
• Monitor KPIs, compliance, traveler behavior and performance trends; drive improvements.
• Coordinate traveler communication, guidance and training to support adoption.

Skills

Stakeholder management

Communication

Influencing skills

Analytical thinking

Problem solving

Education

Bachelor’s or Master’s degree

Job description

Global Travel Manager

Global Travel Manager

We are always on the lookout for a talent with a growth mindset – are you the one?

We are looking for a Global Travel Manager with overall responsibility for developing, governing and continuously improving Wärtsilä’s global travel program.

The preferred location for this position is Helsinki, Turku, Vaasa, Finland or Gdansk, Poland, but other Wärtsilä locations can be considered. We offer a possibility for hybrid work.

As our current Global Travel Manager is approaching retirement, we are looking for a successor to take on this key global role.

Your role and responsibilities

As a Global Travel Manager, you will own and lead Wärtsilä’s global travel program, ensuring that travel policies, processes, tools and services support business needs while delivering a compliant, cost-effective and positive traveler experience. You will work closely with our businesses, travel agency and other travel suppliers, Category Management, Security, Treasury, HR and other key stakeholders across the organization.

In this role, you will independently drive travel program development, lead cross-functional initiatives, coordinate global processes and ensure effective governance of travel services, tools and policies. You will also play a key role in identifying improvement opportunities, strengthening compliance and enhancing the overall traveler experience.

You will focus on these responsibilities:

• Own and maintain Wärtsilä’s Global Travel Policy, program rules and governance framework
• Continuously identify opportunities to improve travel processes, simplify ways of working, increase automation, strengthen compliance and improve traveller experience
• Manage day-to-day operational collaboration with travel agency and other travel suppliers and monitor service delivery performance
• Govern travel tools, online booking configurations, policy settings and approval workflows
• Monitor travel program KPIs, compliance, traveller behaviour and performance trends, and initiate improvement actions
• Coordinate traveller communication, guidance and training to support program adoption and compliance
• Coordinate travel risk and duty-of-care processes together with Security and other relevant stakeholders
• Govern traveller support and escalation processes to ensure effective issue resolution across the approved service model
• Collaborate with internal stakeholders and suppliers to support sourcing activities, supplier performance management and travel programme development

You’ll be working as a part of Group HR’s Global Mobility team in CoE, Performance and Rewarding.

Requirements for the position:

• Bachelor’s or Master’s degree in Business Administration, Human Resources, Finance, or another relevant field
• At least 3 years of relevant experience from working in travel management in a global or multicultural organization
• Strong understanding of travel industry
• Experience managing global processes, services, or programs
• Good understanding of compliance requirements related to travel
• Proven ability to independently drive cross-functional initiatives and continuous improvement activities
• Strong stakeholder management, communication, and influencing skills across functions, countries, and organisational levels
• Experience working with external vendors
• Strong analytical and problem-solving skills, with the ability to translate data and insights into actions
• Ability to manage multiple priorities, take ownership, and deliver results in a structured and proactive manner
• Fluent written and spoken English

Qualifications/to be able to succeed in the position we expect you to have:

• Proactive and comfortable taking ownership
• Collaborative and able to build effective relationships across functions and cultures
• Structured and able to manage complex topics and competing priorities
• Improvement-oriented, with a practical and solution-focused mindset
• A clear communicator who can turn complex topics into simple and actionable guidance

Why you and us?

You are valued – as your true self. At Wärtsilä YOU matter. We value diversity and are committed in supporting inclusive work community.

Your growth is supported. We believe in continuous learning & teamwork. Wärtsilian community has your back when it comes to development opportunities – so you can develop beyond your potential.

You get to make a difference. Innovation and sustainability are important for us. Every day, we - Wärtsilians - put our hearts and minds into enabling sustainable societies through innovation in technology and services into reality.

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.
Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy industries, employing around 18,000 professionals across 78 countries. Together, we’re driving the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com