FS Admin Coordinator

Wärtsilä; Województwo pomorskie; Hybrid; PLN 90,000 - 120,000; Full time

Job summary

Wärtsilä is seeking an FS Admin Coordinator in Gdańsk, Poland, for a 6-month temporary role with a hybrid work model. You will provide administrative support to the FS team, manage work cards, maintain records and assist with invoicing and travel reports. Requirements include M.Sc.

or B.Sc. in a relevant field, SAP experience, and fluency in Polish and English, plus strong communication and organizational skills.

Qualifications

• Fluency in Polish and English, both written and verbal.
• Structured, organized work style in a fast-paced environment.
• Experience with SAP and travel/invoicing processes.

Responsibilities

• FCISB process control.
• On-time invoicing for our 2-stroke business.
• CCS manual invoicing.
• Support FS Coordinators when needed.
• Reviewing travel reports.

Skills

Polish (fluent)

English (fluent)

Communication skills

Organizational skills

Multitasking

Education

M.Sc. or B.Sc. in relevant field

Tools

SAP

Job description

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of.

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

We are looking for a FS Admin Coordinator to join our team and contribute to building a more sustainable future.

The position is temporary (6 months), and the preferred location for this position is in Gdańsk, Poland with a hybrid work model.

What will you be doing?

As an FS Admin Coordinator, you will provide essential administrative support to ensure smooth operations within the department. Your primary responsibilities will include managing work cards, maintaining accurate records, and supporting the team with various administrative tasks.

Your responsibilities for the role include, but are not limited to:

• FCISB process control.
• Ensuring on‑time invoicing for our 2‑stroke business.
• CCS manual invoicing.
• Supporting FS Coordinators when needed.
• Reviewing travel reports.

The below will enable you to succeed in this role:

• M. Sc. or B. Sc. in relevant educational field.
• Knowledge of and experience with our Parts and Field Service business unit.
• Fluency in Polish and English, both written and verbal.
• The ability to work in a structured manner in a fast‑paced environment, juggling multiple tasks.
• Experience of working in SAP.
• A good eye for detail.
• Excellent communication skills.

Why you and us?

You are valued – as your true self. At Wärtsilä YOU matter. We value diversity and are committed in supporting inclusive work community.

Your growth is supported. We believe in continuous learning & teamwork. Wärtsilian community has your back when it comes to development opportunities – so you can develop beyond your potential.

You get to make a difference. Innovation and sustainability are important for us. Every day, we - Wärtsilians - put our hearts and minds into enabling sustainable societies through innovation in technology and services into reality.

Last application date: 21/10/2026

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job‑relevant merits and abilities.

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.