Global Office & Operations Coordinator

Chain IQ Group AG; Wrocław; On-site; PLN 60,000 - 90,000; Full time

Job summary

Chain IQ Group AG is seeking an Office Coordinator to manage a safe, compliant, and customer-focused environment across our global operations. You will act as the primary link between stakeholders, ensuring smooth day-to-day office operations and adherence to security and confidentiality requirements.

You will also provide administrative support across finance, HR administration, and visitor management, contributing to audits and change initiatives while promoting company standards and an

Qualifications

• Experience in office administration within a corporate environment.
• Strong stakeholder management skills with the ability to build relationships at all levels.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities, work independently, and meet deadlines in a fast-paced environment.
• Strong organizational skills with high attention to detail.
• Experience supporting compliance, reporting, documentation, or audit-related activities.
• Fluency in English; additional European languages are considered an advantage.

Responsibilities

• Coordinate office operations and administrative activities to ensure an efficient, safe, and professional working environment.
• Prepare and maintain operational reports, records, and documentation in line with business requirements.
• Manage visitor administration, office access requests, and workplace security procedures.
• Provide administrative support across HR, finance, purchasing, and general office management.
• Monitor and maintain office documentation, supplier records, invoices, and payment-related activities.
• Support audits, compliance reviews, and control activities by preparing and coordinating required documentation.
• Collaborate with internal teams to coordinate workplace services, technology requests, and office-related changes.
• Build and maintain relationships with employees, suppliers, and key stakeholders to ensure effective service delivery.
• Support office projects, workplace initiatives, and organizational change activities.
• Coordinate office supplies, facilities requests, and employee events to enhance the workplace experience.

Skills

Stakeholder management

Communication (verbal/written)

Multitasking

Attention to detail

Proactive/service-oriented

Team collaboration

English fluency

Education

High school diploma

Bachelor's degree in Business Administration/Finance/Economics/Supply Chain Management

Tools

MS Office

Job description

Chain IQ Group AG is seeking an Office Coordinator to manage a safe, compliant, and customer-focused environment across our global operations. You will act as the primary link between stakeholders, ensuring smooth day-to-day office operations and adherence to security and confidentiality requirements.

You will also provide administrative support across finance, HR administration, and visitor management, contributing to audits and change initiatives while promoting company standards and an