Global Fleet Operations Specialist - Flexible Growth

Össur; Szczecin; On-site; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Private medical care

Sport card

Modern workspace

Flexible work model

Job summary

Embla Medical is seeking a Fleet Operations Specialist to coordinate the day-to-day management of a multi-country vehicle fleet, including cars, clinic vehicles and pool cars. You’ll work within the Procurement Team and partner with HR, Finance and external suppliers to ensure accurate tracking, onboarding and lifecycles across countries.

The role supports cost control, fleet compliance and a service-oriented employee experience, with a flexible hybrid work model and regular Szczecin office

Qualifications

• Experience in fleet coordination within a large/international organization.
• Solid understanding of vehicle lifecycle processes, leasing structures and fleet compliance.

Responsibilities

• Coordinate full vehicle lifecycle: ordering, onboarding, allocation, maintenance, replacement, lease returns, offboarding.
• Serve as central contact for employees, drivers, sales teams, clinics, and operations on fleet topics.
• Collaborate with leasing companies, maintenance providers, insurers, fuel/charging partners, and other suppliers.
• Track quotes, approvals, repairs, claims, invoices and service delivery to keep operations moving.
• Maintain accurate fleet data across Excel trackers and future fleet systems.
• Help control costs: lease, maintenance, fuel/charging, repairs, insurance.
• Work with HR, Finance, Payroll and Procurement to ensure compliant fleet processes across countries.
• Escalate operational issues, delays, risks, or policy exceptions with structured follow-through.

Skills

fleet coordination

fleet operations

lease administration

supplier coordination

data management

stakeholder management

multi-country coordination

English fluency

Polish language

Tools

Fleet management systems

Excel

Job description

Embla Medical is seeking a Fleet Operations Specialist to coordinate the day-to-day management of a multi-country vehicle fleet, including cars, clinic vehicles and pool cars. You’ll work within the Procurement Team and partner with HR, Finance and external suppliers to ensure accurate tracking, onboarding and lifecycles across countries.

The role supports cost control, fleet compliance and a service-oriented employee experience, with a flexible hybrid work model and regular Szczecin office