Global Fleet Operations Lead

Embla Medical; Szczecin; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Private medical care

Career growth opportunities

Sport card support

Social fund (ZFŚS)

Job summary

Embla Medical is seeking a Fleet Operations Specialist to coordinate the day-to-day management of our multi-country fleet, including benefit cars, sales vehicles, and clinic vehicles. You will ensure ordering, tracking, maintenance, and reporting, while maintaining a service-oriented employee experience.

The role sits in the Procurement Team within Indirect Procurement and collaborates with HR, Finance, Payroll, and external suppliers.

Qualifications

• Experience coordinating fleet operations across multiple countries or regions.
• Strong understanding of vehicle lifecycle, leasing, and supplier coordination.
• Experience with fleet management systems is a plus.
• Excellent data handling and reporting using Excel or similar tools.
• Ability to coordinate with diverse stakeholders and manage multiple countries.

Responsibilities

• Coordinate full vehicle lifecycle: ordering, onboarding, allocation, maintenance, and returns.
• Act as central contact for employees, drivers, clinics, and teams on fleet topics.
• Collaborate with leasing, maintenance, insurance, fuel providers, and suppliers.
• Monitor quotes, approvals, repairs, invoices, and service delivery.
• Maintain fleet data across trackers and future systems.

Skills

Fleet coordination

Stakeholder management

Data management (Excel)

Supplier coordination

English fluency

Polish language (nice)

Tools

Excel

Job description

Embla Medical is seeking a Fleet Operations Specialist to coordinate the day-to-day management of our multi-country fleet, including benefit cars, sales vehicles, and clinic vehicles. You will ensure ordering, tracking, maintenance, and reporting, while maintaining a service-oriented employee experience.

The role sits in the Procurement Team within Indirect Procurement and collaborates with HR, Finance, Payroll, and external suppliers.