Financial Analyst - Finance Operations

Livingston International; Bydgoszcz; On-site; PLN 90,000 - 150,000; Full time

Job summary

Livingston International is seeking a Financial Analyst for Finance Operations in Poland. You will review, process, and reconcile invoices and employee expenses, ensure accurate GL and tax coding, and manage VAT compliance activities end-to-end.

You will participate in month-end close, maintain vendor records, respond to payment inquiries, and support process improvements across finance operations.

Qualifications

• Bachelor's degree or equivalent in Finance or Accounting.
• Strong understanding of Polish VAT regulations (JPK_V7, VAT-UE, KSeF) and VAT processing.
• Experience with ERP/accounting software and MS Excel.

Responsibilities

• Process and reconcile a high volume of vendor invoices and employee expenses with supporting documents.
• Handle vendor and employee inquiries regarding invoice status, payment details, credits and discrepancies.
• Own Polish VAT compliance tasks: preparation, reconciliation, filing of VAT returns per Polish regulations.
• Support month-end, quarterly, and year-end closing activities and related reporting.
• Maintain vendor records and assist with process improvements.

Skills

Detail-Oriented

Analytical thinking

Problem-Solving

Communication

Teamwork

Education

Bachelor's Degree in Finance or Accounting

Tools

SAP

Oracle

NetSuite

QuickBooks

Great Plains

Excel

Job description

The Financial Analyst – Finance Operations comprehensively reviews, processes, and reconciles invoices and employee expenses for payment. This role ensures accurate GL and tax coding, manages the approval matrixes, and holds significant ownership of end-to-end VAT compliance activities, including preparation, reconciliation, and filing of VAT returns in line with Polish regulations. The coordinator also actively participates in month-end and period close accounting activities.

• Process and verify invoices and expenses: Accurately and efficiently enter a high volume of vendor invoices, credit memos, and employee expense reports (including corporate credit card statements) into the accounting system, matching them with supporting documents, verifying data accuracy (vendor details, amounts, GL coding), and ensuring compliance with company policies and approvals.
• Manage invoice and payment queries & discrepancies: Handle vendor and employee inquiries regarding invoice status, payment details, credits, and discrepancies. Investigate, resolve, and **escalate** complex issues to management as needed.
• Maintain vendor records: Organize and update vendor files, including W-9s and contact information.
• Oversee Polish VAT Compliance: Own the preparation, reconciliation, and timely filing of VAT returns (e.g., JPK_V7, VAT‑UE) in line with Polish regulations. This includes examining and validating VAT deductions from European entities via Concur, reconciling VAT registers (sales and purchase) with the general ledger, and issuing/receiving/verifying/archiving invoices via KSeF.
• Invoice Issuance & Accounting: Issue sales invoices, credit notes, and debit notes in accordance with VAT requirements. Perform accounting postings in both local statutory books and group reporting ledgers, including posting and reconciliation of bank statements.
• Support Month-End & Period Close: Actively participate in month-end, quarterly, and year-end closing activities, including invoice accruals, general ledger reconciliations, and related reporting.
• Administrative & Process Support: Perform general clerical duties, adhere to established company policies and procedures, contribute to process improvements, and assist with special projects as assigned.

Knowledge & Skills

Knowledge:

• Comprehensive Accounting & VAT Expertise: Thorough understanding of Polish VAT legislation and its practical application (e.g., JPK_V7, VAT-UE, KSeF requirements). Proficiency in accounting principles, including the accrual basis of accounting, and understanding of local statutory books and group reporting ledgers.

Technical Skills:

• Software Proficiency: Intermediate proficiency in Microsoft Office Suite (Excel for data manipulation and reporting, Word). Experience with accounting software or ERP systems (e.g., SAP, Oracle, NetSuite, QuickBooks, Great Plains) is highly desirable.
• Fast and accurate data entry skills (e.g., 60+ WPM).

Soft Skills:

• Detail-Oriented & Organized: Exceptional attention to detail and accuracy, with excellent organizational skills to manage priorities and meet deadlines.
• Problem-Solving & Communication: Strong problem-solving skills for identifying and resolving discrepancies, coupled with excellent verbal, written, and interpersonal communication skills, and strong customer service orientation for interacting with internal and external stakeholders.
• Teamwork & Professionalism: Ability to work independently and collaboratively within a team, demonstrating a high level of integrity and professionalism.

Education:

• Bachelors Degree or equivalent in Finance or Accounting