Finance Operations Lead: O2C/S2P, On-site in Wrocław

Rhaelm; Wrocław; On-site; PLN 180,000 - 260,000; Full time

Benefits offered by this job

Strategic impact

International exposure

Project scale

Startup culture

Full-time contract

Private healthcare

On-site role

MultiSport

Job summary

RHAELM, a sovereign AI cloud company, is hiring a Finance Operations Manager in Wrocław to own Poland-based O2C, S2P, and AP processes. You will design, implement, and optimize finance workflows, collaborating with the UK group finance and external accounting provider.

The role focuses on building finance processes from the ground up and aligning with group standards. The position reports to the Finance Director, involves regular UK collaboration, and requires strong Polish regulatory knowledge,

Qualifications

• 5-7+ years of experience in finance operations, shared services, AP/AR or procurement; team leadership experience is a plus
• Hands-on experience running O2C and P2P/S2P processes end to end
• Proven experience building finance processes and policies from scratch or redesigning them (e.g. procurement, approval workflows, expense and payment policies)
• Practical knowledge of Polish regulations: VAT, KSeF, split payment, VAT whitelist, WHT on payments to foreign entities, and Late Payment rules
• Experience working with external accounting providers
• Experience with ERP systems and procurement or expense tools
• Advanced MS Excel
• Process-improvement mindset
• Comfortable exploring and implementing AI and automation in finance
• Fluent Polish and business English (C1)

Responsibilities

• Order-to-Cash (O2C) - own the end-to-end billing and invoicing process (incl. KSeF), credit control, collections, AR ageing and dispute resolution.
• Source-to-Pay (S2P) & Procurement - own the full S2P cycle: from purchase requisition to payment. Manage procurement policy, approval workflows, vendor onboarding and due diligence (incl. VAT whitelist). Monitor supplier performance and contract compliance alongside the business
• Accounts Payable & Payments - run AP end to end: invoice receipt, PO matching, coding, approval and payment runs (dual-approval). Apply split payment rules, collect WHT documentation, monitor payment terms in line with EU and Polish regulations, and verify payroll before salary release
• Expenses, Travel & Corporate Cards - own the expense and travel policy. Manage the corporate card programme (issuance, limits, reconciliation) and verify business travel expense reports and related costs
• Cash Flow & Working Capital - prepare and maintain a 12-week cash flow forecast. Monitor and report working capital KPIs (DSO, DPO, overdue balances) to the Finance Director
• Collaboration & Process Improvement - coordinate day-to-day with the external accounting provider on document flow and month-end close inputs. Work with UK group finance to align operational policies. Drive O2C and S2P optimisation, including automation and AI tools

Skills

Finance operations

O2C end-to-end

P2P/S2P

Finance processes

Polish regulations

ERP systems

Excel

AI & automation

Polish & English

Tools

ERP systems

Procurement tools

Expense tools

Job description

RHAELM, a sovereign AI cloud company, is hiring a Finance Operations Manager in Wrocław to own Poland-based O2C, S2P, and AP processes. You will design, implement, and optimize finance workflows, collaborating with the UK group finance and external accounting provider.

The role focuses on building finance processes from the ground up and aligning with group standards. The position reports to the Finance Director, involves regular UK collaboration, and requires strong Polish regulatory knowledge,