Executive Assistant to Global Leadership | Wrocław

Rhaelm; Wrocław; Ibrido; PLN 85.000 - 120.000; Tempo pieno

Vantaggi offerti da questo lavoro

Friendly startup culture

Office in Wroclaw

Descrizione del lavoro

RHAELM is expanding in Poland and seeks an Executive Assistant to support the Polish Management Board from a new Wrocław office. You will coordinate calendars across time zones, plan international travel, and organize global events, collaborating closely with the Office Manager to shape the local culture and day-to-day experience.

The role requires discretion, excellent organization, and proactive problem solving in a fast-growing tech environment.

Competenze

• Proven experience as an Executive Assistant, Personal Assistant or in a similar role supporting senior leadership in an international environment.
• Excellent organizational skills with the ability to manage multiple priorities, calendars and stakeholders.
• Hands-on experience organizing international travel and events, including large-scale or multi-location ones.
• Proactive, solution-oriented mindset with anticipation of needs.
• Strong communication and interpersonal skills with stakeholders at all levels.
• High level of discretion, reliability and attention to detail.
• Very good command of English (B2+).
• Willingness to travel internationally, mainly to the UK and Asia.

Mansioni

• Provide end-to-end administrative support to the Polish Management Board as a trusted partner and first point of contact.
• Manage and coordinate complex calendars across multiple time zones, prioritizing meetings and deadlines.
• Plan and organize international business travel including flights, accommodation and itineraries.
• Coordinate internal and external events on a global scale from leadership offsites to client visits.
• Collaborate with Office Manager to shape culture and day-to-day experience of the Wrocław office.
• Liaise with Executive Assistants across locations to align schedules and share best practices.
• Prepare meeting materials, agendas, presentations and follow-ups, tracking action items.
• Handle confidential information with the highest discretion and professionalism.

Conoscenze

Executive Assistant

Calendar management

Travel planning

Event planning

Discretion

MS Office

English proficiency

Stakeholder management

Strumenti

MS Office

Descrizione del lavoro

RHAELM is expanding in Poland and seeks an Executive Assistant to support the Polish Management Board from a new Wrocław office. You will coordinate calendars across time zones, plan international travel, and organize global events, collaborating closely with the Office Manager to shape the local culture and day-to-day experience.

The role requires discretion, excellent organization, and proactive problem solving in a fast-growing tech environment.