Finance Administrator (Billing)

Instant Impact; Kraków; On-site; PLN 70,000 - 110,000; Full time

Job summary

Instant Impact is seeking a Finance Administrator (Billing) to join a global finance team in Kraków. You will prepare invoices, maintain accurate billing data, and support annual and bi-annual cycles, reporting to the Billing Manager.

Training on Oracle will be provided, ideal for someone building a foundation in finance operations within a global organisation. The role emphasizes accuracy, attention to deadlines, and collaboration across internal teams, with opportunities to train assistants

Qualifications

• Recent administrative and/or accounting experience within a financial services environment.
• Experience with Oracle, Viewpoint, SSRS or e-billing portals is beneficial.
• Strong written and verbal English communication at a business-proficient level.
• Strong knowledge of Excel, Word and Outlook.
• Good analytical and problem-solving ability.
• Ability to multitask and manage time effectively, especially with deadlines.

Responsibilities

• Preparing invoices for a designated portfolio of clients and ensuring they are issued accurately and on time
• Maintaining correct and up‑to‑date billing information
• Assisting with annual and bi‑annual billing cycles
• Preparing consolidated statements for larger clients
• Liaising internally to resolve billing‑related queries
• Managing the finance mailbox to ensure requests are actioned promptly
• Running exception reports to ensure accuracy of billing data
• Supporting and helping train assistants and interns
• Investigating unreconciled items and escalating issues when needed
• Assisting with ad hoc financial tasks as required
• Helping to chase outstanding receivables

Skills

Administrative experience

Financial services knowledge

English communication

Analytical skills

Time management

Multitasking

Communication skills

Tools

Oracle

Viewpoint

SSRS

e-billing portals

Job description

Finance Administrator (Billing)

Department: Client Role

Employment Type: Full Time

Location: Cracow, PL

Description

We are currently representing a leading global Financial Services firm in the appointment of high‑calibre professionals as part of a period of strategic growth and investment.

Our client operates at the intersection of corporate, fiduciary and regulatory services, partnering with private equity houses, investment managers and international financial institutions. Backed by long-term institutional investment and an established global brand, the firm is scaling its capabilities, technology and international footprint.

This is an opportunity to join a business that combines the agility of a growth platform with the credibility, client base and governance of a market leader.

Working as part of a collaborative global finance team, you’ll report directly to the Billing Manager and receive comprehensive training on Oracle, one of the world’s leading enterprise finance systems.

This is an excellent opportunity for someone with administrative experience in a financial services environment who looking to build strong foundations in finance operations within a global organisation.

Key Responsibilities

• Preparing invoices for a designated portfolio of clients and ensuring they are issued accurately and on time
• Maintaining correct and up‑to‑date billing information
• Assisting with annual and bi‑annual billing cycles
• Preparing consolidated statements for larger clients
• Liaising internally to resolve billing‑related queries
• Managing the finance mailbox to ensure requests are actioned promptly
• Running exception reports to ensure accuracy of billing data
• Supporting and helping train assistants and interns
• Investigating unreconciled items and escalating issues when neededAssisting with ad hoc financial tasks as required
• Helping to chase outstanding receivables

Skills, Knowledge and Expertise

• Recent administrative and/or accounting experience within a financial services environment
• Experience with Oracle, Viewpoint, SSRS or e‑billing portals is beneficial, but not essential
• Strong written and verbal English communication skills at a business‑proficient level
• Strong knowledge of Excel, Word and Outlook
• Strong written and verbal communication skills
• Good analytical and problem‑solving ability
• Ability to multitask and manage time effectively, especially when working to deadlines