Tender Support Specialist in Katowice

Ernst & Young Advisory Services Sdn Bhd; Katowice; On-site; PLN 90,000 - 130,000; Full time

Job summary

EY Global Delivery Services Poland (GDS) is seeking a Bid Consultant to manage end-to-end proposals for government and public sector calls. You will coordinate cross-country teams, ensure compliance, and deliver compliant, compelling bids on time.

You will lead from qualification to submission, collaborating with SMEs, procurement specialists, and legal to gather evidence, reviews, and final documents. The role combines strategic bidding with strict deadlines and governance.

Qualifications

• Higher education degree in business, technology, science, law, political studies or public services management.
• Minimum 3 years of professional experience in project management and/or bid management, within the public sector or consulting environment within distributed multicultural environments.
• At least 1 year of professional experience related to the coordination/preparation of public tenders.
• Excellent written and spoken English skills.
• Familiarity with management tools such as Microsoft Office pack, MS Project, and other relevant software.
• One or more industry certifications: Prince 2, PMP, Agile PM, PMI-ACP, CSM/PSM, SAFe.

Responsibilities

• Act as the central contact on proposals; lead bidding and coordinate end-to-end from qualification to submission.
• Analyze tender terms to create proposal outlines and bid plans.
• Set internal deadlines and monitor progress for proposal teams.
• Ensure procurement and compliance requirements are met for each proposal.
• Collaborate with cross-functional teams and perform final reviews of tender content.
• Research and gather information for corporate, service, and standard proposal material.
• Prepare evidences related to technical, financial, and professional capacity; collect references and CVs.
• Consolidate administrative and legal documents for tenders; draft presentations and layouts.
• Identify and mobilize internal and external experts for bids.
• Communicate with clients for clarifications or contracts; liaise with external partners.
• Ensure compliance with EY procedures and with client requirements; coordinate with legal for agreements.

Skills

Planning

Communication

Written communication

Multitasking

Proactive mindset

Education

Higher education degree

Public tender experience

English proficiency

MS Office / MS Project

Project management certifications (Prince2 / PMP / PMI-ACP / CSM/PSM / SAFe)

Tools

MS Project

Microsoft Office

Job description

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Location: Katowice - 2 days in office / 3 days remote

Let us introduce you the job offer by EY GDS Poland – a member of the global integrated service delivery center network by EY.

The opportunity

At EY, you’ll have a chance to build your career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too.

The Bid Consultant will work with cross-country and cross-service proposal teams to help respond to large government and public sector calls for tender for a multiple range of services involving different EY offices around the world. He/she will manage the entire proposal development process together with SME’s to ensure on-time delivery of compliant and compelling proposals, as well managing the submission of the final offer.

Your key responsibilities

• Act as the central point of contact on assigned proposals, lead the bidding process and coordinate end to end from qualification until submission;
• When needed, analyse the tender terms of reference to create proposal outlines and bid plan;
• Set internal deadlines, follow up on progress in a proactive manner, and support the work of the proposal teams;
• Act as a procurement specialist in terms of the formal requirements, quality and compliance expectations of the client;
• Collaborate with cross-functional teams, give guidance and interpretation of the tender requirements, and perform final reviews;
• When needed, research and gather information to include corporate information, service information and other standard proposal material;
• Guide or carry out the preparation of supporting evidences related to technical, financial, and professional capacity (collection and qualification of relevant project references and CVs);
• Consolidate the required administrative and legal documents for the tender and other general administrative tasks (facilitate contract follow-up, draft presentations, editing, layout);
• Support the identification and mobilization of internal and external experts;
• Communicate, as needed, with the client regarding requests for clarification or contractual aspects and with external consortium partners;
• Ensure compliance with internal EY procedures and standards and with requirements set by the client; liaise with legal department for the drafting of legal agreements.

Skills and attributes for success

• Strong planning and organizational skills, with a keen eye for detail and a focus on delivering high-quality material;
• Excellent communication skills, capable of engaging with senior stakeholders and presenting complex information clearly and effectively;
• Strong written communication skills, ensuring that proposals effectively address the tender requirements, demonstrates the value of the proposed solution, and the content is tailored to the target audience;
• Ability to thrive in a dynamic environment, demonstrating a proactive approach and a solution-oriented mindset;
• Capacity to handle multiple tenders simultaneously, assuring the deadlines are met and acting with a good degree of autonomy.

To qualify for the role, you must have

• A higher education degree preferably in business, technology, science, law, political studies or public services management;
• Minimum 3 years of professional experience in project management and/or bid management, within the public sector or consulting environment within distributed multicultural environments;
• At least 1 year of professional experience related to the coordination/preparation of public tenders;
• Understanding of public sector operations, and procurement processes, preferably within EU-related environment;
• Excellent written and spoken English skills.
• Familiarity with management tools such as Microsoft Office pack, MS Project, and other relevant software;
• One or more industry certifications: Prince 2, PMP, Agile PM, PMI-ACP, CSM/PSM, SAFe.

Ideally, you’ll also have

• Proficiency in additional European language(s);
• Experience working with international government agencies or public sector organizations, preferably with EU-related environment;
• Experience in working at consulting firms.

What we look for

We seek passionate professionals who are committed to delivering exceptional results in international organizations and public sector. Our ideal candidates are innovative thinkers with a collaborative spirit, ready to tackle challenges and drive positive change. If it all sounds familiar to you – we look forward to welcoming you to our team.

What we offer

EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across nine locations – Argentina, Hungary, India, the Philippines, Poland, Sri Lanka, Mexico, Spain and the United Kingdom – and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS, you will collaborate with EY teams on exciting projects and work with well-known brands from across the globe. We’ll introduce you to an ever-expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career.

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture:You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

About EY

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

The exceptional EY experience. It’s yours to build.

In compliance with the requirements of the Whistleblower Protection Act, our company has established the Procedure for reporting breaches of law and undertaking appropriate follow-up actions. Any misconduct should be reported through the EY Ethics Hotline.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.

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